Ward Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time, Job share
- Posted
- 17/09/2026
- Closes
- 01/10/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This is a part-time, job share opportunity for an experienced, enthusiastic, and well-organised Ward Administrator to join a 19-bedded Acute Mental Health Ward. The role involves supporting ward-based services in a busy, fast-paced inpatient environment, requiring excellent organisational skills, initiative, and resilience. You will manage administrative tasks, patient records, and communications, acting as the first point of contact for the ward. Good IT skills and a calm, professional manner are essential for handling complex calls and supporting the multidisciplinary team.
Essential criteria
- NVQ 3 or equivalent qualifications
- Good standard of secondary education; GCSE at Grade C or above or equivalent
- Knowledge/Experience
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
- NVQ 3 or equivalent qualifications
- Good standard of secondary education; GCSE at Grade C or above or equivalent
- Knowledge/Experience
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Sussex Partnership NHS Foundation Trust
Ward Administrator
The closing date is 01 October 2026
Job summary
We are looking for an experienced, enthusiastic and well-organised Ward Administrator to join our team on a 19-bedded Acute Mental Health Ward. You will be required to work to a high standard of accuracy, demonstrate excellent organisational skills, and show initiative in planning and prioritising your own workload in a way that actively supports the smooth running of the ward.
This is a part-time job share opportunity, working Monday to Wednesday, alongside another Ward Administrator who works Thursday and Friday. Due to the nature of the role, this is an on-site position.
Working within a busy, fast paced and sometimes challenging inpatient environment, you will play a pivotal role in supporting ward based services at Langley Green Hospital. The ward office can at times be noisy, and the role requires resilience, flexibility, and the ability to manage competing priorities effectively.
Good IT skills are essential, including Outlook, Word, Excel and electronic patient record systems such as SystmOne (training will be provided), alongside strong communication and interpersonal skills to liaise effectively with the multidisciplinary team and handle telephone enquiries professionally and confidentially.
You may receive complex calls from patients, carers, an
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