Onboarding Team Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 17/08/2026
- Closes
- 30/08/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role provides comprehensive administrative, recruitment, and onboarding support to Elmleigh and the wider multidisciplinary team. The post holder will coordinate recruitment and workforce processes, support new starters, and maintain workforce records. They will also provide high-quality secretarial and administrative support to managers and clinical teams. The aim is to ensure new staff are recruited, onboarded, and supported effectively, enabling access to systems, training, and resources.
Essential criteria
- \\*\\* GCSE Grade C/4 or above in English and Mathematics or equivalent experience.
- \\*\\* Competent IT skills including Microsoft Outlook, Word and Excel.
- \\*\\* Evidence of continuous professional development relevant to the role.
Desirable criteria
- \\*\\* NVQ Level 3 in Business Administration or equivalent qualification.
- \\*\\* Recruitment, HR or administrative qualification.
- \\*\\* Oleeo recruitment system training.
- \\*\\* NHS administrative training.
- \*Experience working in an administrative or secretarial role.
- \*Experience organising and coordinating multiple workstreams.
- \*Experience maintaining accurate records and databases.
- \*Experience working with confidential information.
- \*Experience using Microsoft Office applications, including Excel.
- \\* Experience supporting recruitment processes.
- \\* Experience using Oleeo or equivalent recruitment systems.
- \\* Experience supporting onboarding and induction processes.
- \\* Experience working within an NHS or healthcare environment.
- \\* Experience supporting workforce administration activities.
- Additional Criteria
- \*Experience working in an administrative or secretarial role.
- \*Experience organising and coordinating multiple workstreams.
- \*Experience maintaining accurate records and databases.
- \*Experience working with confidential information.
- \*Experience using Microsoft Office applications, including Excel.
- \*
- \\*\\* Excellent organisational and time-management skills.
- \*Strong communication and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- \*High level of accuracy and attention to detail.
- \*Ability to maintain confidentiality and discretion.
- \\* Strong administrative and record management skills.
- \*Ability to work independently and use initiative.
- \*Competent use of Microsoft Office packages including Excel.
- Knowledge of NHS recruitment processes.
- \*Knowledge of Oleeo recruitment systems.
- \*Understanding of workforce onboarding procedures.
- \*Knowledge of NHS IT access and account request processes.
- \*Understanding of Information Governance and GDPR principles.
- \\*\\* GCSE Grade C/4 or above in English and Mathematics or equivalent experience.
- \\*\\* Competent IT skills including Microsoft Outlook, Word and Excel.
- \\*\\* Evidence of continuous professional development relevant to the role.
- \\*\\* NVQ Level 3 in Business Administration or equivalent qualification.
- \\*\\* Recruitment, HR or administrative qualification.
- \\*\\* Oleeo recruitment system training.
- \\*\\* NHS administrative training.
- \*Experience working in an administrative or secretarial role.
- \*Experience organising and coordinating multiple workstreams.
- \*Experience maintaining accurate records and databases.
- \*Experience working with confidential information.
- \*Experience using Microsoft Office applications, including Excel.
- \\* Experience supporting recruitment processes.
- \\* Experience using Oleeo or equivalent recruitment systems.
- \\* Experience supporting onboarding and induction processes.
- \\* Experience working within an NHS or healthcare environment.
- \\* Experience supporting workforce administration activities.
- Additional Criteria
- \*Experience working in an administrative or secretarial role.
- \*Experience organising and coordinating multiple workstreams.
- \*Experience maintaining accurate records and databases.
- \*Experience working with confidential information.
- \*Experience using Microsoft Office applications, including Excel.
- \*
- \\*\\* Excellent organisational and time-management skills.
- \*Strong communication and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- \*High level of accuracy and attention to detail.
- \*Ability to maintain confidentiality and discretion.
- \\* Strong administrative and record management skills.
- \*Ability to work independently and use initiative.
- \*Competent use of Microsoft Office packages including Excel.
- Knowledge of NHS recruitment processes.
- \*Knowledge of Oleeo recruitment systems.
- \*Understanding of workforce onboarding procedures.
- \*Knowledge of NHS IT access and account request processes.
- \*Understanding of Information Gov
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £267,476 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 1d
Applications close soon — apply now if this is a fit.
Full advert · preview
Job summary
To provide a comprehensive administrative, recruitment and onboarding support service to Elmleigh and the wider multidisciplinary team. The post holder will coordinate recruitment and workforce processes, support the onboarding of new starters, maintain workforce records and systems, and provide high-quality secretarial and administrative support to managers and clinical teams. The role will ensure that new staff are recruited, onboarded and supported effectively, enabling them to access systems, training and resources required to undertake their role safely and efficiently.
Main duties of the job
The postholder will provide comprehensive administrative support across recruitment, onboarding, workforce records, temporary staffing, IT coordination and general office functions. They will coordinate recruitment activities, support managers throughout the hiring process, and ensure vacancies, interview arrangements and recruitment records are managed efficiently and in line with Trust procedures.
The role will oversee onboarding processes for new starters and temporary workers, ensuring pre-employment checks, system access, equipment provision and induction requirements are completed in a timely manner. The postholder will maintain accurate workforce records, trackers and reports, ensuring data quality and compliance with Trust standards.
They will act as a key
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.