Team Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time, Part-time
- Hours / week
- 37.5
- Posted
- 20/08/2026
- Closes
- 31/08/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This role is for a highly motivated Team Secretary to join the Medical Secretarial Team at Warwick University Hospital. The position involves providing secretarial support to consultants, junior medical staff, and nursing staff, with a focus on audio typing and voice recognition. You will also support the management of patient pathways, including Cancer, RTT, and E-referrals, and contribute to a specialty-specific single point of access for patients. The job offers a mix of home and office-based work, with a 5-day week.
Key responsibilities
- Provide secretarial support for consultants, junior medical staff and nursing staff, with particular responsibility for audio typing/voice recognition.
- Support the management of elective and/or emergency pathways, including Cancer, Referral to Treatment Targets (RTT) and E-referrals.
- Support the delivery of a specialty specific single point of access for patients.
- Type all correspondence relating to outpatients and inpatients, as well as departmental correspondence.
- Request patients new and follow up appointments as required using Lorenzo system and liaising with appropriate consultants and departments.
- Maintain clinicians diaries, ensure meetings are arranged and undertake minutes for meetings as and when required.
Essential criteria
- Able to demonstrate good basic education
- English language pass GCSE
- RSA III or equivalent speed and accuracy
- Working knowledge of Microsoft Office
- Articulate - excellent communications skills
- Friendly and professional telephone manner to support the above
- Good audio/copy typing skills
- Able to prioritise tasks
- Demonstrates potential to be able to work under pressure
- Demonstrate understanding of patient confidentiality
- Able to respond effectively to working alone or in a team
- Conscientious and hard working
- Ability to deal with distressing situations patients/relatives
- Ability to use initiative
- Honest and reliable
- To be able to adapt to change
- Flexible
Desirable criteria
- European Computer Driving License
- Working knowledge of PAS
- Experience of Excel and Powerpoint
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 10d ago · Closes in 2d
Applications close soon — apply now if this is a fit.
Full advert · preview
Job summary
We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital
The position is based at Warwick Hospital working Monday - Friday (37.5 hours per week) 5 day week, and will involve a mixture of home and office-based work.
Would you like job where you can expect:
Every day to be different.
Work with a variety of professionals.
Have an opportunity to contribute to a patient's journey.
Something that is really rewarding that gives you good job satisfaction.
Make some great friends and be part of a lovely community.
Help to implement/change processes to improve the healthcare experience.
Flexible approach to working.
Previous applicants need not apply.
Main duties of the job
To work as part of a team providing secretarial support for the consultants, junior medical staff and nursing staff within the team with particular responsibility for audio typing/voice recognition as delegated by the Secretarial Team Leader.
To support the management of the elective and/or emergency pathways to include Cancer, Referral to Treatment Targets (RTT) and E-referrals.
To support the delivery of a specialty specific single point of access for patients. To work collaboratively with other members of the administrative team within the Medical Secretariat.
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