Administration Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 27/08/2026
- Closes
- 13/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role is for a highly motivated and versatile Administration Secretary to join the Secure, Acute and Crisis Division. The successful candidate will provide high-quality, comprehensive administrative and secretarial support to the medical team and wards at Antelope House. Key duties include managing diaries, organising meetings, preparing correspondence, and maintaining filing systems. The role involves acting as a key point of contact and supporting onboarding of new staff.
Essential criteria
- GCSEs (or equivalent) in English and Maths
- Administrative or IT qualification equivalent to NVQ Level 3 or 2 A or AS Level
Desirable criteria
- Knowledge equivalent to Senior Secretarial Certificate or Diploma or equivalent practical experience.
- Excellent customer service skills
- Strong organisational skills with the ability to prioritise workload and adapt to changing demands
- Experience of taking accurate formal and informal minutes
- Good IT skills and experience using computer-based systems
- High standard of written and verbal communication
- Attention to detail and accuracy
- Experience of diary management and meeting coordination
- Ability to complete administrative tasks to deadlines (e.g. letters, minutes, filing)
- Understanding of confidentiality and data protection
- Experience providing administrative or secretarial support to a team
- Ability to remain calm and focused under pressure
- Experience working within a healthcare, mental health, or adult services setting
- Knowledge of medical terminology
- Understanding of the Mental Health Act
- Audio typing experience
- GCSEs (or equivalent) in English and Maths
- Administrative or IT qualification equivalent to NVQ Level 3 or 2 A or AS Level
- Knowledge equivalent to Senior Secretarial Certificate or Diploma or equivalent practical experience.
- Excellent customer service skills
- Strong organisational skills with the ability to prioritise workload and adapt to changing demands
- Experience of taking accurate formal and informal minutes
- Good IT skills and experience using computer-based systems
- High standard of written and verbal communication
- Attention to detail and accuracy
- Experience of diary management and meeting coordination
- Ability to complete administrative tasks to deadlines (e.g. letters, minutes, filing)
- Understanding of confidentiality and data protection
- Experience providing administrative or secretarial support to a team
- Ability to remain calm and focused under pressure
- Experience working within a healthcare, mental health, or adult services setting
- Knowledge of medical terminology
- Understanding of the Mental Health Act
- Audio typing experience
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 11d ago · Closes in 7d
Plenty of time to prepare a strong application.
Full advert · preview
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Administration Secretary
The closing date is 13 September 2026
Job summary
Are you looking to build a career within one of the UKs leading mental health trusts?
Would you like to join a dedicated team committed to making a meaningful difference and supporting people to achieve a better future?
An exciting opportunity has arisen for a highly motivated and versatile Administration Secretary to join the Secure, Acute and Crisis Division at Hampshire and Isle of Wight NHS Foundation Trust. The successful candidate will provide high-quality, comprehensive administrative and secretarial support to the medical team and wards at Antelope House.
Main duties of the job
Provide high-quality administrative and secretarial support to the medical team and wards
Manage diaries, organise meetings, and coordinate schedules for clinical staff
Prepare, type, and distribute correspondence, reports, and meeting minutes (including audio typing)
Maintain accurate and up-to-date electronic and paper filing systems
Act as a key point of contact, handling telephone calls, emails, and enquiries professionally and efficiently
Support onboarding of new staff, including processing documentation and arranging access to systems and equipment
Assist with the coordination and communication of rotas, on-call arrangements, and service
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