Medical Secretary/Personal Assistant
At a glance
- Band
- Band 4
- Contract
- Secondment
- Pattern
- Part-time
- Hours / week
- 25
- Posted
- 08/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides high-quality administrative support to Community Paediatricians at Seaside View Child Development Centre. It involves managing clinical inboxes, scheduling appointments, preparing documentation, and maintaining patient records. The post holder will work independently within a multidisciplinary team, ensuring smooth day-to-day service delivery and effective communication with families and external agencies. This is a fixed-term, part-time position.
Key responsibilities
- Provide comprehensive administrative support to Community Paediatricians.
- Manage clinical inboxes, handle enquiries, and respond to requests professionally.
- Coordinate and schedule clinics, meetings, and appointments, managing diaries efficiently.
- Prepare and process clinic documentation, letters, and reports with accuracy and confidentiality.
- Maintain and update patient records on NHS systems, adhering to information governance.
- Liaise with internal teams, external agencies, and families to support service coordination.
Essential criteria
- Educated to GCSE or equivalent in English and Maths.
- NVQ 3 in Business Administration or equivalent experience
- Minimum 2 years experience of working in a multi-disciplinary team
- Minimum of 2 years experience of secretarial work
- Experience of using and developing databases
- Good interpersonal skills demonstrating tact and diplomatic abilities
- Ability to liaise with a variety of professional groups
- Able to work effectively across organisational boundaries, establishing excellent working relationships with members of staff at all levels
- Ability to manage and prioritise workload to meet changing deadlines
- Ability to work autonomously and as part of a team
- Good written and verbal communication skills
- Excellent organisational skills
- Ability to produce documents to a high standard of presentation and accuracy
- Knowledge of the NHS
- Knowledge of Microsoft packages including Word, PowerPoint and Excel
- Understanding of confidentiality
- An understanding of the principles of equal opportunities in relation to staff and patients
Desirable criteria
- Previous experience in a clinical environment
- Audio-typing skills
- Audit experience
- Medical terminology
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 12d
Plenty of time to prepare a strong application.
Full advert · preview
Sussex Community NHS Foundation Trust
Medical Secretary/Personal Assistant
The closing date is 20 September 2026
Job summary
An exciting opportunity has arisen to join our team at Seaside View Child Development Centre, based at Brighton General Hospital. We are looking for a motivated and organised individual to provide high-quality administrative support to our Community Paediatricians.
This is a varied and rewarding role where you will work as part of a dynamic multidisciplinary team, gaining experience across a range of administrative functions within a supportive environment.
This position is fixed term (18 month), and part time (25 hours per week).
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website ** before applying to assess their eligibility for a Certificate of Sponsorship for this role.**
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK
Main duties of the job
Provide comprehensive administrative support to Community Paediatricians, ensuring smooth day-to-d
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