Team Secretary/Administrator
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Part-time
- Posted
- 11/09/2026
- Closes
- 17/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This is a fixed-term administrative position for nine months, providing confidential secretarial and administrative support to Service consultants, Line Manager, and multi-disciplinary teams. The role requires efficient team operations in a demanding and busy setting, demonstrating flexibility, adaptability, and the ability to prioritize tasks. Key duties include typing correspondence at 50-60wpm and managing the consultant's and team's diaries.
Key responsibilities
- Provide confidential secretarial and administrative support to Service consultants, Line Manager, and multi-disciplinary teams.
- Ensure efficient and smooth running of the team operations.
- Type correspondence (50-60wpm), including general letters, reports, communications with legal professionals, patients, manuscripts, and clinical correspondence.
- Manage the diary of the consultant and team, ensuring information is reflected in Outlook calendar.
- Input and retrieve information from designated computerised systems (e.g., RIO, Reporting Services, Mosaic).
- Undertake any other ad hoc secretarial/administrative duties as required by the Lead Consultant, Senior staff and Line Manager.
Essential criteria
- English GCSE or equivalent
- Good standard of Written and Spoken English
- oWorking In a Team.
- oBasic Office Experience.
- oWorking as part of an administrative/secretarial team for at least two years.
- oComputer Literacy.
- o50-60 wpm copy.
- oFamiliarity with switchboard duties.
- oAbility to manage own workload without direct supervision.
- oEqual Opportunities.
- oAn Understanding of Office Procedures
- oConfidentiality.
- Professional Accountability.
- Flexibility.
- Communication Skills
- Polite and Friendly
- Ability to deal with verbally aggressive service users.
- Ability to work on own initiative
Desirable criteria
- AMSAR, or equivalent.
- Full range of secretarial procedures to RSA. 3/NVQ 3 level or equivalent experience.
- oWorking with people suffering from mental ill health.
- oWorking in a Multidisciplinary Health Team
- o50-60 wpm audio.
- oKnowledge of Access/Patient Administration systems
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £34,186 – £37,389 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 6d
Plenty of time to prepare a strong application.
Full advert · preview
East London NHS Foundation Trust
Team Secretary/Administrator
The closing date is 17 September 2026
Job summary
Administrative position, fixed term for nine months at Barnsley Street NMHC, 5 days a week.
We are looking to recruit a Team Secretary/Administrator to provide confidential secretarial and administrative support to Service consultants, Line Manager, and multi-disciplinary teams, ensuring efficient team operations.The individual in this role must function effectively in a highly demanding and busy setting, demonstrating flexibility and adaptability, along with the capability to prioritize tasks and use their judgment to make sound decisions. Typing correspondence (50-60wpm), including general letters, reports, communications with legal professionals, patients, manuscripts, clinical correspondence, etc. Responsible for managing the diary of the consultant and team, ensuring that information is reflected in the Outlook calendar so that other clinicians can verify their availability for meetings and remain aware of the medical staff's locations and schedules at all times. PREVIOUS APPLICANTS NEED NOT APPLY.
Main duties of the job
To work to secretarial and administrative standards as outlined by the Service.
To undertake any other ad hoc secretarial/administrative duties as required by the Lead Consultant, Senior staff and Line Manager, consistent w
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