Workforce Information & System Administrator
At a glance
- Band
- Band 5
- Contract
- Permanent
- Pattern
- Part-time
- Hours / week
- 22.5
- Posted
- 04/09/2026
- Closes
- 14/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
“Please note that this role is not eligible for visa sponsorship.”Quoted verbatim from the source advert
Role summary
This role involves ensuring the highest quality of workforce information in ESR by processing employee and assignment changes. You will be responsible for producing workforce information reports, with a focus on data analytics and manipulation. The position also includes supporting managers with Manager Self Service, improving HR process efficiency, and providing system training to new staff.
Essential criteria
- Educated to degree level or can demonstrate equivalent level of education in an appropriate discipline or extensive experience in NHS workforce information/payroll role
Desirable criteria
- Qualification in ICT skills
- Knowledgeand Exerience
- Knowledge and experience of a broad range of IT Skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding the importance & requirements of Data Protection & Confidentiality
- Significant experience in a role supporting staff, managers and decision makers in pay, HR and workforce issues
- Experience working with payroll teams and experience of the pay process.
- Manipulating and analysing HR data and presenting it as accessible workforce information
- Experience within an information role/setting or experience in a recognised information area
- Working knowledge of NHS Terms and Conditions
- Knowledge of Workforce Information Systems
- Educated to degree level or can demonstrate equivalent level of education in an appropriate discipline or extensive experience in NHS workforce information/payroll role
- Qualification in ICT skills
- Knowledgeand Exerience
- Knowledge and experience of a broad range of IT Skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding the importance & requirements of Data Protection & Confidentiality
- Significant experience in a role supporting staff, managers and decision makers in pay, HR and workforce issues
- Experience working with payroll teams and experience of the pay process.
- Manipulating and analysing HR data and presenting it as accessible workforce information
- Experience within an information role/setting or experience in a recognised information area
- Working knowledge of NHS Terms and Conditions
- Knowledge of Workforce Information Systems
Useful to know
Agenda for Change 2024/25 pays Band 5 at £29,970 – £36,483 a year, across England.
This advert: £32,073 – £39,043 — outside the standard scale; check for HCAS/London weighting.
Posted 3d ago · Closes in 8d
Plenty of time to prepare a strong application.
Full advert · preview
Countess of Chester Hospital NHS Foundation Trust
Workforce Information & System Administrator
The closing date is 14 September 2026
Job summary
Working part time 22.5 hours per week
Previous applicants need not apply.
Please note that this role is not eligible for visa sponsorship.
We are looking for a passionate and motivated individual who is keen to join our talented Workforce Information Team . You will be expected to ensure workforce information in ESR is of the highest quality by actioning and updating employee and assignment changes. Also responsible for the production of workforce information reports, emphasising analytics and data manipulation is a key skill to have experience with.
Support to managers on their use of Manager Self Service will be a key way to ensure high quality data. You will also be responsible for improving the efficiency of HR processes and ensuring standardised systems are implemented across the whole organisation and to provide training on systems and processes for staff new in post.
We look forward to meeting you.
Main duties of the job
- Providing high quality, accurate, timely and user friendly HR Information to internal and external customers and stakeholders (staff, managers, payroll, finance etc.).
- To maintain good administrative processes to ensure workforce information and payroll data are processed accu
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