Workforce Information & System Administrator
At a glance
- Band
- Band 5
- Contract
- Permanent
- Pattern
- Full-time
- Hours / week
- 37.5
- Posted
- 22/09/2026
- Closes
- 05/10/2026
Sponsorship verdict
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The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves ensuring the accuracy of workforce information in ESR by processing employee and assignment changes. You will be responsible for producing workforce information reports, requiring strong analytical and data manipulation skills. The position also includes supporting managers with Self Service, improving HR process efficiency, and providing system training to new staff. The ideal candidate is passionate and motivated to join the Workforce Information Team.
Essential criteria
- Educated to degree level or can demonstrate equivalent level of education in an appropriate discipline or extensive experience in NHS workforce information/payroll role
Desirable criteria
- Qualification in ICT skills
- Knowledgeand Exerience
- Knowledge and experience of a broad range of IT Skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding the importance & requirements of Data Protection & Confidentiality
- Significant experience in a role supporting staff, managers and decision makers in pay, HR and workforce issues
- Experience working with payroll teams and experience of the pay process.
- Manipulating and analysing HR data and presenting it as accessible workforce information
- Experience within an information role/setting or experience in a recognised information area
- Working knowledge of NHS Terms and Conditions
- Knowledge of Workforce Information Systems
- Educated to degree level or can demonstrate equivalent level of education in an appropriate discipline or extensive experience in NHS workforce information/payroll role
- Qualification in ICT skills
- Knowledgeand Exerience
- Knowledge and experience of a broad range of IT Skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding the importance & requirements of Data Protection & Confidentiality
- Significant experience in a role supporting staff, managers and decision makers in pay, HR and workforce issues
- Experience working with payroll teams and experience of the pay process.
- Manipulating and analysing HR data and presenting it as accessible workforce information
- Experience within an information role/setting or experience in a recognised information area
- Working knowledge of NHS Terms and Conditions
- Knowledge of Workforce Information Systems
Useful to know
Agenda for Change 2024/25 pays Band 5 at £29,970 – £36,483 a year, across England.
This advert: £32,073 – £39,043 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
Countess of Chester Hospital NHS Foundation Trust
Workforce Information & System Administrator
The closing date is 05 October 2026
Job summary
Working Full time 37.5 hours per week
We are looking for a passionate and motivated individual who is keen to join our talented Workforce Information Team . You will be expected to ensure workforce information in ESR is of the highest quality by actioning and updating employee and assignment changes. Also responsible for the production of workforce information reports emphasising analytic and data manipulation skills are key.
Support to managers on their use of Manager Self Service will be a key way to ensure high quality data. You will also be responsible for improving the efficiency of HR processes and ensuring standardised systems are implemented across the whole organisation and to provide training on systems and processes for staff new in post.
If invited to interview please be available across 14th and 15th October to select your time slot.
We look forward to meeting you.
Main duties of the job
- Providing high quality, accurate, timely and user friendly HR Information to internal and external customers and stakeholders (staff, managers, payroll, finance etc.).
- To maintain good administrative processes to ensure workforce information and payroll data are processed accurately and to deadlines
- Per
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