Ward Sisters Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Hours / week
- 30
- Posted
- 07/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role is for a motivated and highly organised Ward Sisters Administrator to join the team on 5 North at Royal Papworth Hospital, a cardiothoracic surgical ward. The administrator will provide essential support to Ward Sisters and the clinical team, focusing on clinical staffing matters, electronic rotas, staff induction, and workforce management. The position requires strong administrative skills, attention to detail, and the ability to prioritise effectively. It is a part-time opportunity for 30 hours per week, with potential for job share, offering mentorship and protected learning time.
Essential criteria
- NVQ III in Administration or Customer Service or equivalent qualification or experience
- or
- Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience
Desirable criteria
- European Computer Driving License (ECDL) or equivalent qualification or experience
- The ability to communicate basic or sensitive information to colleagues, patients and relatives.
- The ability to pay close attention to detail in written and electronic communication and information storage.
- The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
- Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
- The ability to suggest & demonstrate changes to own practice.
- Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
- Maintains the quality in own work with the ability to suggest changes to own practice.
- Previous experience of using Microsoft Office Applications.
- Previous experience of working in an office environment.
- Previous experience of working in the NHS.
- Previous experience of working in a customer facing role.
- Experience in minute taking and organising meetings.
- Additional Criteria
- Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
- NVQ III in Administration or Customer Service or equivalent qualification or experience
- or
- Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience
- European Computer Driving License (ECDL) or equivalent qualification or experience
- The ability to communicate basic or sensitive information to colleagues, patients and relatives.
- The ability to pay close attention to detail in written and electronic communication and information storage.
- The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
- Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
- The ability to suggest & demonstrate changes to own practice.
- Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
- Maintains the quality in own work with the ability to suggest changes to own practice.
- Previous experience of using Microsoft Office Applications.
- Previous experience of working in an office environment.
- Previous experience of working in the NHS.
- Previous experience of working in a customer facing role.
- Experience in minute taking and organising meetings.
- Additional Criteria
- Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Papworth Hospital NHS Foundation Trust
Ward Sisters Administrator
The closing date is 20 September 2026
Job summary
We are seeking a motivated and highly organised Ward Sisters Administrator to join our team on 5 North at Royal Papworth Hospital. 5 North is a 41 bedded cardiothoracic surgical ward, specialising in heart and lung transplantation, pulmonary thromboendarterectomy and artificial heart devices. We are a committed, diverse and friendly nursing team. Who promote an open and honest, inclusive culture to deliver a high standard of safe and quality care to our patients.
The ideal candidate will have strong administrative skills, excellent attention to detail and the ability to prioritise workload effectively. You will be a confident communicator, able to build positive working relationships across the multidisciplinary team and demonstrate a flexible and responsive approach to the needs of the service.
Main duties of the job
As the Ward Sisters Administrator, you will work closely with the Wards Sisters and clinical team to maintain ward functionality. You will provide administrative support in relation to clinical staffing matters, ensuring the smooth running of electronic rotas, induction of new staff, day-to-day workforce management and ensure that adequate stationery stocks are held, managed and ordered in a timely manner. Handling personnel
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