Temporary Staffing Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 22/09/2026
- Closes
- 25/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides comprehensive administrative support for the effective deployment, management, and payment of temporary staff (bank and agency). The administrator acts as the first point of contact for temporary staff, agencies, and line managers, guiding them through the temporary staffing process. A key responsibility is proactively filling shifts with bank workers to reduce agency reliance. The role also involves taking responsibility for the Temporary Staffing Service out of hours and at weekends.
Essential criteria
- NVQ3 or equivalent level of experience
Desirable criteria
- Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
- Skills, Knowledge & Experience
- Knowledge of records management, information governance and data protection
- Experience of working in a customer service environment
- Experience of working in an office environment in an administrative role
- Experience of working in a temporary staffing function
- Experience of using Allocate HealthRoster/BankStaff
- Experience of using the Electronic Staff Record (ESR) system
- Knowledge of NHS terminology / procedures
- NVQ3 or equivalent level of experience
- Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
- Skills, Knowledge & Experience
- Knowledge of records management, information governance and data protection
- Experience of working in a customer service environment
- Experience of working in an office environment in an administrative role
- Experience of working in a temporary staffing function
- Experience of using Allocate HealthRoster/BankStaff
- Experience of using the Electronic Staff Record (ESR) system
- Knowledge of NHS terminology / procedures
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £27,106 – £28,850 — outside the standard scale; check for HCAS/London weighting.
Posted 0d ago · Closes in 4d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Surrey NHS Foundation Trust
Temporary Staffing Administrator
The closing date is 25 September 2026
Job summary
To provide comprehensive administrative support to ensure the effective deployment, management and payment of temporary staff (bank and agency) in accordance with policies and procedures.
To be the first point of contact for temporary staff, agencies and line managers, guiding all aspects of the temporary staffing process in accordance with policies and procedures and national guidelines.
To be proactive in ensuring shifts are filled with bank workers, reducing agency use.
To take responsibility for delivery of the Temporary Staffing Service out of hours and at weekends, when there may be no management cover.
Main duties of the job
To manage and assist with the booking of temporary workers into the electronic booking systems, providing the wards and departments with additional appropriately trained staff to support their required staffing levels. This is carried out across all staffing groups including Nursing, Allied Health Professionals, Medical and Administration (this includes Bank and Agency workers, bookings, queries and invoicing).
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing pro
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