Personal Medical Secretary
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Hours / week
- 37.5
- Posted
- 22/09/2026
- Closes
- 27/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves providing comprehensive secretarial support to consultants and clinical teams within fast-paced specialties. Key duties include managing diaries, appointments, clinical correspondence, and audio typing. The secretary will also support meetings, prepare documents, take minutes, and liaise with patients and departments. The position requires strong organizational skills, accuracy, and the ability to work independently in a busy environment.
Essential criteria
- We are Kind
- We are Open
- We are Inclusive
- GSCE Standard or Higher
- RSA 3 - Typing / Word Processing
- RSA 3 - Medical Audio Typing
- Good English Language Skills
- Medical Terminology
Desirable criteria
- Shorthand / Speed Writing
- Secretarial Diploma
- ECDL
- CLAIT award
- Minute Taking
- Microsoft Office Experience
- Ability to work as part of a team
- Previous Medical Secretary Experience
- Medical Audio Typing
- 2 years' experience in a similar role or equivalent knowledge
- Excellent IT Skills
- Excellent organisational skills
- Ability to communicate professionally at all levels
- Excellent Word Processing and Keyboard skills
- Ability to organise workload effectively and prioritise
- Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
- Other
- Highly developed interpersonal skills
- Ability to use own initiative and work independently
- Capability to adapt to most situations
- Reliable and conscientious
- Ability to maintain control of stressful situations
- Able to work the hours and undertake duties required
- Ability to travel across hospital sites when required
- Possess a friendly and approachable personality
- Ability to show understanding an appreciation
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times
- Our Values
- We are Kind
- We are Open
- We are Inclusive
- GSCE Standard or Higher
- RSA 3 - Typing / Word Processing
- RSA 3 - Medical Audio Typing
- Good English Language Skills
- Medical Terminology
- Shorthand / Speed Writing
- Secretarial Diploma
- ECDL
- CLAIT award
- Minute Taking
- Microsoft Office Experience
- Ability to work as part of a team
- Previous Medical Secretary Experience
- Medical Audio Typing
- 2 years' experience in a similar role or equivalent knowledge
- Excellent IT Skills
- Excellent organisational skills
- Ability to communicate professionally at all levels
- Excellent Word Processing and Keyboard skills
- Ability to organise workload effectively and prioritise
- Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
- Other
- Highly developed interpersonal skills
- Ability to use own initiative and work independently
- Capability to adapt to most situations
- Reliable and conscientious
- Ability to maintain control of stressful situations
- Able to work the hours and undertake duties required
- Ability to travel across hospital sites when required
- Possess a friendly and approachable personality
- Ability to show understanding an appreciation
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 5d
Plenty of time to prepare a strong application.
Full advert · preview
Mersey and West Lancashire Teaching Hospitals NHS Trust
Personal Medical Secretary
The closing date is 27 September 2026
Job summary
Personal Medical Secretary (Band 4) Clinical Support Services Division
37.5 hours per week to be worked Monday - Friday | Based at Whiston Hospital
We have three full-time (37.5 hour) positions available.
Your choice of specialty/specialties will be discussed at interview:
Respiratory
Trauma & Orthopaedics
General Surgery
We are looking for organised and proactive Personal Medical Secretaries to support our consultants and clinical teams. These are key roles within fast-paced specialties where excellent administrative support is essential to providing high-quality patient care.
Main duties of the job
About the Role Provide comprehensive secretarial support to consultants and the wider clinical team.
Manage diaries, appointments, clinical correspondence and audio typing.
Support meetings, prepare documents and take minutes.
Liaise with patients, clinicians and departments professionally and efficiently.
Ensure timely handling of referrals, investigations and patient queries.
About You We're looking for someone who is:
Highly organised with strong audio typing and administrative skills.
Able to work independently in a busy environment.
Confident communicating with patients and clinical staff.
Accurate, de
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