Payroll Officer
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time, Part-time, Job share, Flexible working, Home or remote working
- Posted
- 26/08/2026
- Closes
- 09/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role supports payroll and pension colleagues in providing an accurate and quality payroll service to the Trust and its clients. It involves assisting Payroll Team Leaders with end-to-end monthly processes and procedures, ensuring compliance with policies and best practice. The officer will also support managers by providing necessary data and guidance. Attention to detail and adherence to strict deadlines are crucial for this position.
Essential criteria
- 5 GCSE's grades A-C including Maths and English or equivalent experience
- NVQ level 4, Certificate in Payroll Management, or equivalent level of experience
Desirable criteria
- ECDL
- Public Sector Pensions Administration (QPSPA) qualification
- CIPP Membership
- Income Tax (PAYE) calculations
- National Insurance calculations
- Student Loans
- Statutory Sick and Maternity Payments
- Attachment Orders
- Workplace Pension schemes
- Pension Auto/Re-enrolment
- Use of computer applications for reporting writing and complex queries (A/I)
- NHS Payroll Experience
- E-expense system/s
- Electronic Staff Record (ESR), including Business Intelligence Reporting
- Understanding of NHS Terms and Conditions of Service
- Oracle systems
- Pensions Online
- Complex manual calculation of gross and net salaries
- Produce and analyse reports
- Prioritise own workload to ensure deadlines are achieved
- Maintain confidentiality and deal sensitively with information
- Able to analyse, interpret, present, and communicate information to staff at all levels
- Ability to manage multiple tasks and change priorities at short notice
- Work under pressure and ability to concentrate for long periods
- Advanced IT e.g., Web ADI, Excel
- Computer literacy e.g. Microsoft Office
- GDPR
- Electronic Staff Record Knowledge
- NHS Terms and Conditions of Service
- Additional
- Able to work on own initiative
- Effective team player
- Flexible attitude to work
- Ability to travel independently between sites when required
- 5 GCSE's grades A-C including Maths and English or equivalent experience
- NVQ level 4, Certificate in Payroll Management, or equivalent level of experience
- ECDL
- Public Sector Pensions Administration (QPSPA) qualification
- CIPP Membership
- Income Tax (PAYE) calculations
- National Insurance calculations
- Student Loans
- Statutory Sick and Maternity Payments
- Attachment Orders
- Workplace Pension schemes
- Pension Auto/Re-enrolment
- Use of computer applications for reporting writing and complex queries (A/I)
- NHS Payroll Experience
- E-expense system/s
- Electronic Staff Record (ESR), including Business Intelligence Reporting
- Understanding of NHS Terms and Conditions of Service
- Oracle systems
- Pensions Online
- Complex manual calculation of gross and net salaries
- Produce and analyse reports
- Prioritise own workload to ensure deadlines are achieved
- Maintain confidentiality and deal sensitively with information
- Able to analyse, interpret, present, and communicate information to staff at all levels
- Ability to manage multiple tasks and change priorities at short notice
- Work under pressure and ability to concentrate for long periods
- Advanced IT e.g., Web ADI, Excel
- Computer literacy e.g. Microsoft Office
- GDPR
- Electronic Staff Record Knowledge
- NHS Terms and Conditions of Service
- Additional
- Able to work on own initiative
- Effective team player
- Flexible attitude to work
- Ability to travel independently between sites when required
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 4d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
This is a key role that will work with and support payroll and pension colleagues in providing an accurate and quality payroll service to the Trust and clients. The role will assist the Payroll Team Leaders in the end-to-end monthly processes and procedures in accordance with policies and best practice. Assist in supporting managers to manage; ensuring they have access to the data required to successfully manage their team/s and provide support and guidance, when required.
Please note: Applicants who have previously been advised that they do not meet the requirements for this position should not reapply unless they have since taken clear steps to strengthen their application. Reapplications must include evidence demonstrating how the essential criteria are now met.
This vacancy may close early if enough suitable applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Main duties of the job
o Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail.o Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachme
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