Personal Assistant - MH&LD
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 26/08/2026
- Closes
- 09/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role is for an experienced Personal Assistant to support the Mental Health and Learning Disabilities Clinical Care Group, Adult Inpatient and Older Adult Senior Management Team. The successful candidate will manage complex diaries, prioritise tasks, and provide comprehensive secretarial and administrative services. Key responsibilities include minute taking, preparing agendas, and maintaining effective communication with various staff members. The position requires a high level of adaptability, excellent organisational skills, and a keen eye for detail.
Essential criteria
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Evidenced experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable criteria
- Secretarial training
- Educated to diploma level
- Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary/inbox management (Outlook); Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, taking and transcribing dictation; producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet. Retrieving information from available sources; Managing/maintaining a file system both electronic and hard files; Managing and developing office systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information. Understanding of the NHS.
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams)
- Experience of working in a large complex organisation
- Language Skills
- Welsh Speaker (Level 1)
- Qualifications & Knowledge
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Evidenced experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
- Secretarial training
- Educated to diploma level
- Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary/inbox management (Outlook); Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, taking and transcribing dictation; producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet. Retrieving information from available sources; Managing/maintaining a file system both electronic and hard files; Managing and developing office systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information. Understanding of the NHS.
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams)
- Experience of working in a large complex organisation
- Language Skills
- Welsh Speaker (Level 1)
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,819 – £31,626 — outside the standard scale; check for HCAS/London weighting.
Posted 12d ago · Closes in 3d
Applications close soon — apply now if this is a fit.
Full advert · preview
Hywel Dda University Health Board
Personal Assistant - MH&LD
The closing date is 09 September 2026
Job summary
We are seeking an experienced Personal Assistant to work with a small team of PAs to support the Mental Health and Learning Disabilities Clinical Care Group, Adult Inpatient and Older Adult Senior Management Team.
The role requires the successful candidate to provide support to the Senior Management team across a full range of their responsibilities, acting as the main channel of communication.
The post holder will work in partnership as required with other Personal Assistants to provide a comprehensive range of secretarial and administrative services, and a consistently high standard ensuring professionalism, quality and integrity.
Main duties of the job
The successful candidate will require a high level of adaptability and have a flexible approach to work. The base location will be at St David's Park, Carmarthen.
Complex diary management is a part of the role which will include being able to analyse requirements and prioritise at very short notice.
We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are essential for this role and the successful candidate will be expected to demonstrate initiative in planning their own worklo
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.