Buying Office Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 09/09/2026
- Closes
- 22/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This role is for a full-time Band 3 Buying Office Administrator at Chelsea and Westminster Hospital. The administrator will support the pharmacy buying office by processing medicine orders, managing stock levels, and resolving queries. Key responsibilities include placing pharmaceutical stock orders using electronic systems, dealing with suppliers, and participating in the ward top-up service. The position requires an NVQ Level 2 in Pharmacy Services and procurement experience.
Essential criteria
- GCSE or equivalent in Maths and English
- NVQ Level 2 in Pharmacy Services
Desirable criteria
- Specialist purchasing qualifications e.g. the Chartered Institute of Purchasing and Supply Foundation course
- GCSE Science or equivalent
- Proven record of procurement work experience
- Experience of dealing with service audit
- Experience of investigating stock level discrepancies
- Experience of using electronic ordering system
- Proven record of procurement work experience within a hospital setting
- Implementation of procedures
- Skills and Knowledge
- Ability to organise and prioritise daily tasks
- IT literate
- Enthusiasm for position
- Works well under pressure
- Trust Values
- Understanding and knowledge of PROUD values
- Education and Qualifications
- GCSE or equivalent in Maths and English
- NVQ Level 2 in Pharmacy Services
- Specialist purchasing qualifications e.g. the Chartered Institute of Purchasing and Supply Foundation course
- GCSE Science or equivalent
- Proven record of procurement work experience
- Experience of dealing with service audit
- Experience of investigating stock level discrepancies
- Experience of using electronic ordering system
- Proven record of procurement work experience within a hospital setting
- Implementation of procedures
- Skills and Knowledge
- Ability to organise and prioritise daily tasks
- IT literate
- Enthusiasm for position
- Works well under pressure
- Trust Values
- Understanding and knowledge of PROUD values
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £31,554 – £33,270 — outside the standard scale; check for HCAS/London weighting.
Posted 0d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Chelsea and Westminster Hospital NHS Foundation Trust
Buying Office Administrator
The closing date is 22 September 2026
Job summary
We are advertising for a Buying Office Administrator to join our team!
An opportunity has arisen for a full time Band 3 Buying Office Administrator at Chelsea and Westminster Hospital, Chelsea site. We are looking for an enthusiastic individual with experience of Purchasing in a busy office environment to join our team and help deliver an efficient and effective pharmacy service that the Trust relies upon to manage the procurement of medicines.
The post holder would be required to deal effectively with staff of all levels within the pharmacy department, off site clinics and other hospitals as and when they encounter on a day-to-day basis. Responsible for planning own day to day work tasks to meet pharmacy procurement service requirements as directed by line manager/section manager. To generate and place all routine pharmaceutical stock orders using the Pharmacy JAC system and Powergate electronic ordering system. Accessing and searching supplier websites to ensure complete accuracy in all aspects of procuring stock. To support the goods receipt team and to participate in the ward top up service.
You will need NVQ Level 2 in Pharmacy Services and demonstrate procurement experience.
Hours of work will be 09:00 - 17.00 Monday to Friday in
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