Administrative and Clerical Officer
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Hours / week
- 36
- Posted
- 10/09/2026
- Closes
- 24/09/2026
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Role summary
This role is for an Administrative & Clerical Officer within the NHS Scotland Pharmaceutical ‘Specials’ Service (PSS) at Ninewells Hospital. You will provide essential support to sales, purchasing, and general administrative functions, ensuring smooth and efficient operations in a busy office environment. Key tasks include processing customer orders, preparing documentation, maintaining records, assisting with purchase orders, and liaising with suppliers. The position requires accuracy, attention to detail, and a team-oriented approach.
Key responsibilities
- Process incoming customer orders accurately and efficiently.
- Prepare quotations, order confirmations and dispatch documentation.
- Maintain up‑to‑date customer records and assist with enquiries.
- Assist with raising purchase orders and tracking supplier deliveries.
- Maintain stock and procurement records, ensuring information is accurate and up to date.
- Liaise with suppliers to obtain prices, lead times, and order updates.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £29,103 – £31,409 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
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Job reference:
259426
Salary:
Band 3 (£29,103 - £31,409)
Job closing date:
24/09/2026
Job Type:
Administrative Services
Location:
Ninewells Hospital
Employment type:
Permanent
Hours Per Week:
36
Job posted date:
10/09/2026
Employer (NHS Board):
NHS Tayside
Department:
NHS Scotland Pharmaceuticals 'Specials' Service
Where to find us
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Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
An opportunity has arisen to join our team as an Administrative & Clerical Officer, providing essential support to our sales, purchasing and administrative functions at an exciting time for the service. This role is key to ensuring smooth and efficient operations within a busy office environment.
About the Service
NHS Scotland Pharmaceutical ‘Specials’ Service (PSS) provides a national service ensuring patients across the UK have access to high‑quality unlicensed medicines that are unavailable commercially or are affected by supply shortages. PSS also supports the manufacture of Investigational Medicinal Product
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