Medical Secretary - Head and Neck
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 10/09/2026
- Closes
- 23/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This role involves providing comprehensive secretarial support to consultants and speciality teams within the Head and Neck department. Key duties include managing diaries, arranging appointments, maintaining filing systems, and overseeing 18-week patient pathways. The post holder will also support consultants with non-clinical activities, such as preparing presentations and taking meeting minutes. Additionally, the role includes supervising and training junior staff, managing admissions, and handling clinical correspondence.
Key responsibilities
- Provide comprehensive secretarial service to consultants and speciality teams.
- Manage diaries, arrange appointments, and handle travel/accommodation.
- Operate effective bring forward and filing systems.
- Manage and maintain 18-week patient pathways, including tertiary referrals.
- Mentor, train, and supervise relevant staff, including managing leave requests.
- Support consultants in non-clinical activities like preparing presentations and taking meeting minutes.
Essential criteria
- Educated to GCSE/O Level standard/equivalent or higher
- RSA/OCR Typing/Word processing Level 3 or equivalent
- RSA/OCR Audio typing Skills Level 3
- Knowledge of medical terminology
- Secretarial Qualification or equivalent experience
- Excellent I.T. skills with knowledge and experience of all Microsoft office packages
- Demonstrable experience working in an NHS office environment as a medical secretarial
- Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
- Excellent Organisation Skills
- Excellent Word Processing and Keyboard Skills
- Ability to organise workload effectively and prioritise to meet deadlines
- Ability to work individually or as part of a team
- Experience or supervising and motivating a team
- Time Management Skills
- Excellent interpersonal and influencing skills
- Legible handwriting
- Capability to adapt to most situations
- Eager to learn
- Ability to maintain control of stressful/sensitive situations
- Comply with Trust policies and procedures
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Desirable criteria
- ECDL or equivalent
- Shorthand
- Understanding of Trust internal policies as appropriate
- Knowledge of internal PAS system
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
Liverpool University Hospitals NHS Foundation Trust
Medical Secretary - Head and Neck
The closing date is 23 September 2026
Job summary
Head and Neck Medical Secretary
- To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.
- Operate an effective bring forward system and filing system.
Main duties of the job
1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.2. Keep diary up to date, arrange appointments, and arrange travel and accommodation.3. Operate an effective bring forward system and filing system.4. To manage and maintain 18 week pathways including tertiary referrals to external trusts,and ensure these are accurately recorded on PAS system. Keep track of referrals toensure patient is reviewed promptly. Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.5. Mentor, train and supervise relevant staff as required. Deal with annual leave requests andsickness absence return to work interviews.6. Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.
About us
Liverpool University Hospitals NHS Foundation Trust
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