Executive Personal Assistant (Chief Medical Officer)
At a glance
- Band
- Band 5
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 08/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role is for a highly organised and committed Senior Personal Assistant providing direct support to the Chief Medical Officer and Senior Team. The postholder will coordinate and manage multiple pressures, allowing the Executive Director to focus on priorities. They will be a proactive, experienced PA, building networks and relationships to deliver expert support. The role involves interesting, complex, and high-profile work across the organisation.
Key responsibilities
- Provide a high standard of personal assistance, secretarial and general administrative support.
- Enable efficient operation of portfolios whilst ensuring professionalism and confidentiality.
- Effectively plan, organise, and communicate, including proactive daily management of diaries, meeting preparation, and responding to communications.
- Use initiative and organisational skills to respond to project and planning tasks for the Executive Director(s)/Senior Lead(s).
- Act as an effective communication link between a broad range of internal and external stakeholders.
- Effectively balance competing demands on the time of the Executive Director/Senior Lead and provide adaptable administrative support.
Essential criteria
- Degree or equivalent experience relevant to this post.
- Recent substantial experience of working as a PA at Director/Deputy level.
- Experience of coordinating multiple tasks with competing demands simultaneously.
- Experience of working to very tight deadlines.
- Experience of servicing and taking minutes at high level Committee meetings.
- Advanced knowledge of standard office administrative practices and procedures. Excellent written and verbal communication skills.
- High level of interpersonal skills and the ability to communicate complex issues and work effectively with a wide range of staff at all levels of seniority.
- Highly developed problem-solving skills and ability to respond to sudden unexpected demands.
- Excellent organisational abilities and attention to detail.
- Familiarity with AI tools used in administrative settings
- Ability to adapt to new technologies and champion digital solutions within the team.
- Strong judgement in balancing automation with the need for human oversight in sensitive or complex matters
- Ability to provide and receive sensitive or sometimes contentious information.
- Skills for communication on complex, matters and difficult situations, requiring persuasion and influence.
- Work proactively with a high degree of autonomy and on own initiative.
- Ability to communicate effectively at all levels using e-mail, telephone or face to face
- Ability to deal with confidential and sensitive issues with tact
- Attention to detail and able to see tasks through to completion
- Advanced and accurate keyboard skills for producing reports, spreadsheets and correspondence etc
- Ability to work flexibly to meet the needs of the department
Useful to know
Agenda for Change 2024/25 pays Band 5 at £29,970 – £36,483 a year, across England.
This advert: £32,073 – £39,043 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 12d
Plenty of time to prepare a strong application.
Full advert · preview
Lewisham and Greenwich NHS Trust
Executive Personal Assistant (Chief Medical Officer)
The closing date is 20 September 2026
Job summary
This is a role for a highly organised and committed Senior Personal Assistant who will provide direct support to the assigned Executive Director(s)/Senior Lead(s) (Chief Medical Officer and Senior Team). This role offers the opportunity to be involved in interesting, complex, and high-profile work across the organisation.
The successful candidate will be responsible for coordinating and managing multiple pressures to allow the Executive Director/Senior Lead to focus on their priorities and maximize their time delivering against their objectives. They will be a highly motivated, proactive and experienced personal assistant willing to grow their networks and build new relationships to deliver expert support. They will also be a team player, with excellent communication skills, representing the trust values and behaviours at all times
Main duties of the job
The postholder will be responsible for supporting the Executive Director(s)/Senior Lead(s) (Chief Medical Officer and Senior Team) to deliver their various responsibilities across the breadth of their remit. Although this will vary on a day-to-day basis, and with the specifics of the executive portfolio, but such responsibilities will include:
Providing a high standard of pe
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.