Medical Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 02/09/2026
- Closes
- 16/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role provides comprehensive administrative and secretarial support within the Maxillofacial department. The post holder will work as part of a secretarial team, ensuring accurate patient data and supporting clinical and business processes. Key duties include managing patient pathways, booking appointments, audio transcription, and handling correspondence. The role requires liaison with multi-disciplinary teams and adherence to Trust policies.
Essential criteria
- Previous secretarial/office experience
- Experience of working face to face and/or telephone contact with the general public
Desirable criteria
- Experience of working in NHS
- Literacy and Numeracy skills
- Excellent keyboard skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Understanding of Information Governance and Confidentiality.
- Knowledge and understanding of Microsoft Office packages, including use of Excel and Power-point, internet, e-mail etc...
- Knowledge of EPR or other Patient Administration System
- Medical Terminology
- Educated to GCSE standard\*
- Audio Typing
- Shorthand
- RSA III or equivalent typing/word processing
- Previous secretarial/office experience
- Experience of working face to face and/or telephone contact with the general public
- Experience of working in NHS
- Literacy and Numeracy skills
- Excellent keyboard skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Understanding of Information Governance and Confidentiality.
- Knowledge and understanding of Microsoft Office packages, including use of Excel and Power-point, internet, e-mail etc...
- Knowledge of EPR or other Patient Administration System
- Medical Terminology
- Educated to GCSE standard\*
- Audio Typing
- Shorthand
- RSA III or equivalent typing/word processing
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
Closing Date: 16/09/2026
Shortlisting to take place after closing date: commencing 17/09/2026
Interview expected to take place in the week following shortlisting: commencing 28/09/2026 (May Change)
The job holder will be responsible for the provision of a comprehensive administrative and secretarial service within Maxillofacial department.
The job holder will work as part of the secretarial team to ensure that patient related data held within the Trust is accurate and complete to enable reliable and robust reporting to support clinical and business processes.
Responsible for the provision of a range of secretarial and administrative duties related to patient pathway management, including validating patient data, booking patients for appointments, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the team.
Main duties of the job
Supports the Senior Medical Secretary in ensuring that the provision of a secretarial service within the relevant clinical specialities is both effective and efficient and utilises all available resource.
With support and guidance act as a point of contact and be responsible for the dissemination of information, messages and enquiries, liaising with multi-disciplinary team members, other health professionals and staff within and external to the T
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