Matron Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 07/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides comprehensive secretarial and administrative support to the Renal and Transplant Matrons. It involves managing communications, coordinating diaries, organising meetings, and maintaining records to ensure effective management and clinical governance within the Directorate. The post holder will be the first point of contact for the Matrons and will support various administrative tasks, contributing to high-quality patient care.
Essential criteria
- GCSE English Language Grade C/4 or above or equivalent qualifications/experience
- Typewriting/secretarial qualification or equivalent qualification/experience.
Desirable criteria
- NVQ3, RSA3, ECDL or equivalent experience or qualifications
- Experience of secretarial, administrative and clerical tasks.
- Experience of working in a busy office environment with an understanding of administrative and clerical procedures.
- Experience of working in the NHS in a medical or patient environment.
- Further Training
- Working knowledge of Microsoft Office packages.
- Knowledge of NHS systems
- Special Skills/Aptitudes
- Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised.
- Ability to communicate effectively, with a clear speaking voice.
- Ability to work both independently and as part of a team.
- Good attendance and time-keeping.
- Flexibility in approach to changes in service needs.
- Ability to be pro-active, show initiative and take responsibility.
- To maintain and understand the importance of confidentiality in the work environment.
- Ability to understand and adhere to Equal Opportunities Policy.
- GCSE English Language Grade C/4 or above or equivalent qualifications/experience
- Typewriting/secretarial qualification or equivalent qualification/experience.
- NVQ3, RSA3, ECDL or equivalent experience or qualifications
- Experience of secretarial, administrative and clerical tasks.
- Experience of working in a busy office environment with an understanding of administrative and clerical procedures.
- Experience of working in the NHS in a medical or patient environment.
- Further Training
- Working knowledge of Microsoft Office packages.
- Knowledge of NHS systems
- Special Skills/Aptitudes
- Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised.
- Ability to communicate effectively, with a clear speaking voice.
- Ability to work both independently and as part of a team.
- Good attendance and time-keeping.
- Flexibility in approach to changes in service needs.
- Ability to be pro-active, show initiative and take responsibility.
- To maintain and understand the importance of confidentiality in the work environment.
- Ability to understand and adhere to Equal Opportunities Policy.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
Sheffield Teaching Hospitals NHS Foundation Trust
Matron Secretary
The closing date is 20 September 2026
Job summary
The Renal/Transplant Matrons Secretary provides a comprehensive, confidential, and efficient secretarial and administrative service to the Renal and Transplant Matrons, supporting the effective management, clinical governance, and day-to-day operation of the Directorate.
The role serves as the first point of contact for the Matrons, managing communications, coordinating diaries, organising meetings, maintaining records, and supporting recruitment and governance processes.
The post holder works closely with multidisciplinary teams to ensure high standards of administrative support that contribute to the delivery of safe, high-quality patient care.
Main duties of the job
- Act as the first point of contact for the Matrons, handling enquiries professionally and confidentially.
- Manage complex diaries, prioritise appointments, and coordinate meetings, venues, agendas, and minute taking.
- Produce high-quality correspondence, reports, presentations, and meeting documentation.
- Arrange Root Cause Analysis (RCA) and Mortality & Morbidity meetings in support of clinical governance.
- Coordinate travel, accommodation, training, and hospitality arrangements.
- Maintain filing systems, including staff personnel records and confidential documentat
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