Charity Finance Administrator
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 22/09/2026
- Closes
- 16/10/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role is central to the charity's operations, ensuring all charitable income is processed accurately and financial records are maintained to the highest standard. You will work closely with fundraising, finance, and charitable funds colleagues to manage donations responsibly. The position involves processing and reconciling income, administering Gift Aid, managing charity lottery administration, and maintaining accurate financial records. It also includes supporting expenditure monitoring, charitable fund management, and assisting with audits and financial reporting.
Key responsibilities
- Process and reconcile income from a variety of fundraising and payment platforms.
- Administer Gift Aid claims and maintain HMRC compliance.
- Manage the charity lottery administration and regulatory returns.
- Maintain accurate cashbooks and financial records.
- Process donations received through appeals, mailings and postal giving.
- Raise purchase orders and support expenditure monitoring.
- Support charitable fund management and reporting.
- Assist with audits, governance requirements and financial reporting.
- Help identify and implement improvements to finance processes and systems.
Essential criteria
- GCSEs: A minimum of 5 GCSEs at Grade C/4 or above, which must strictly include Mathematics and English (or an equivalent level 2 qualification)
- 2 to 3 A-Levels (or equivalent Level 3 qualifications, such as a Business Administration NVQ Level 3)
- A broad range of work procedures and practices, predominantly nonroutine, requiring intermediatelevel theoretical knowledge. This includes knowledge of administrative procedures--such as specialised IT systems, project management, and training processes--gained through formal training or experience to diplomalevel equivalent.
- Experience in finance administration, income processing or charity finance.
- Experience working with CRM systems and financial software.
- Experience reconciling income from multiple platforms.
- Experience working in a regulated environment such as a charity, NHS organisation or public sector body
- Strong numerical accuracy and attention to detail.
- Excellent organisational skills and ability to manage multiple deadlines.
- Expert user of Excel and financial spreadsheets.
- Highly proficient in keyboard use for accurate and efficient financial data entry. Ability to interpret financial information and resolve discrepancies.
- Strong communication skills for liaising with donors, suppliers and internal teams.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- This role is managed rather than closely supervised. You willl work independently within agreed guidelines, using your judgement to carry out daytoday tasks and knowing when to seek advice or refer matters to your manager when needed.
- As well as being able to demonstrate examples of how they work in a way that is consistent with our values of compassion, excellence and collaboration the successful candidate will be able to clearly demonstrate a commitment to driving culture change through equality, diversity and inclusion.
Desirable criteria
- Professional Finance Qualifications
- AAT (Association of Accounting Technicians): While a full Level 4 Professional Diploma is often preferred or listed as desirable, holding or actively studying toward an AAT Level 3 Advanced Diploma (or equivalent accounting concept knowledge) is standard for Band 4.
- Equivalent Experience: Trusts frequently state that an NVQ Level 3/4 or an equivalent level of knowledge gained through practical experience in a transactional finance or accounting environment can satisfy this requirement.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 24d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Papworth Hospital NHS Foundation Trust
Charity Finance Administrator
The closing date is 16 October 2026
Job summary
Royal Papworth Hospital Charity supports the world-leading care delivered at Royal Papworth Hospital by funding projects that go above and beyond NHS provision. Through the generosity of our supporters, we invest in pioneering research, innovation, patient experience, staff wellbeing and exceptional hospital environments. As our fundraising income continues to grow, we're looking for a highly organised and detail-focused Charity Finance Administrator to join our team.
About the role
This is a pivotal role at the heart of our charity's operations. You will be responsible for ensuring that all charitable income is processed accurately, financial records are maintained to the highest standard, and compliance requirements are met.
Working closely with fundraising, finance and charitable funds colleagues, you'll help ensure every donation is managed responsibly and has the greatest possible impact for patients, families and staff.
Main duties of the job
Key responsibilities
*Process and reconcile income from a variety of fundraising and payment platforms.
*Administer Gift Aid claims and maintain HMRC compliance.
*Manage the charity lottery administration and regulatory returns.
*Maintain accurate cashbooks and financial records.
*Process donat
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