Senior Admissions Clerk
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 21/09/2026
- Closes
- 02/10/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This role involves managing the patient booking process for the elective waiting list, including entering and re-arranging surgery dates on the EPR system. You will also be responsible for arranging pre-operative assessment appointments and providing administrative support to the pre-operative assessment team. The post holder will deal with patient calls regarding admissions and may deputise for the Gynaecology Inpatient Waiting List Manager during busy periods. This position requires working unsupervised and as part of a multidisciplinary team.
Key responsibilities
- Ensure the booking process for patients on the elective waiting list is followed within agreed timeframes.
- Enter agreed surgery dates onto the EPR system, including cancelling and re-arranging dates.
- Arrange and book Pre-Operative assessment appointments.
- Provide an efficient, polite and compassionate service to patients and service users.
- Deal with all calls to the admissions office regarding admission dates.
- Provide administrative support to Pre-Operative assessment and deputise for the Gynaecology Inpatient Waiting List Manager.
Essential criteria
- GCSE Maths and English or equivalent
Desirable criteria
- Evidence of continued professional development
- Knowledge & Experience
- Previous experience of using NHS computer systems
- Minimum of 18 months clerical experience in Admissions or similar department
- Knowledge of NHS waiting time targets
- Good knowledge of waiting list management
- ANALYTICAL AND JUDGEMENT SKILLS
- Good problem solving skills
- Able to maintain accurate patient records and patient information systems
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
- Experience of working with Web Based Packages
- Able to maintain accurate patient records and patient information systems
- Ability to act up and cover some the Gynaecology Inpatient Waiting List Manager duties when necessary
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
- Previous experience of dealing with the public and resolving queries
- Excellent interpersonal skills
- Good team worker
- Able to clearly and accurately convey information verbally to different audiences including patients, Medical Secretaries, Consultants, Managers and other admin and clerical staff
- Able to meet deadlines
- Able to use initiative
- Reliable
- Flexible and adaptable to change
- Able to work under tight time constraints
- Excellent organisational/co-ordination/work prioritisation skills
- GCSE Maths and English or equivalent
- Evidence of continued professional development
- Knowledge & Experience
- Previous experience of using NHS computer systems
- Minimum of 18 months clerical experience in Admissions or similar department
- Knowledge of NHS waiting time targets
- Good knowledge of waiting list management
- ANALYTICAL AND JUDGEMENT SKILLS
- Good problem solving skills
- Able to maintain accurate patient records and patient information systems
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
- Experience of working with Web Based Packages
- Able to maintain accurate patient records and patient information systems
- Ability to act up and cover some the Gynaecology Inpatient Waiting List Manager duties when necessary
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
- Previous experience of dealing with the public and resolving queries
- Excellent interpersonal skills
- Good team worker
- Able to clearly and accurately convey information verbally to different audiences including patients, Medical Secretaries, Consultants, Managers and other admin and clerical staff
- Able to meet deadlines
- Able to use initiative
- Reliable
- Flexible and adaptable to change
- Able to work under tight time constraints
- Excellent organisational/co-ordination/work prioritisation skills
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
Birmingham Women's and Children's NHS Foundation Trust
Senior Admissions Clerk
The closing date is 02 October 2026
Job summary
To ensure that the booking process for patients on the elective waiting list is followed within the agreed timeframe and process.
To enter agreed surgery dates onto EPR system, this may include cancelling and re arranging surgery dates.
Arranging and booking Pre-Operative assessment appointments.
Provide an efficient, polite and compassionate service to patients and service users regarding booking appointments and surgery dates.
To deal with all calls to the admissions office regarding admission dates.
To provide administrative support to Pre-Operative assessment.
To deputise for the Gynaecology Inpatient Waiting List Manager and directly support during peak activity.
The post holder will be expected to work un supervised and on their own initiative as well as working as part of a team including clinical, management and clerical staff.
Main duties of the job
To ensure that the booking process for patients on the elective waiting list is followed within the agreed timeframe and process.
To enter agreed surgery dates onto EPR system, this may include cancelling and re arranging surgery dates.
Arranging and booking Pre-Operative assessment appointments.
Provide an efficient, polite and compassionate service to patients and serv
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