Team Secretary
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Hours / week
- 37.5
- Posted
- 18/09/2026
- Closes
- 24/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This is a full-time Team Secretary role within the Ashurst Ward at Littlemore Mental Health Hospital. The successful candidate will provide administrative support to the ward, consultant, doctors, and clinical staff. Key duties include managing diaries, handling emails, and using Microsoft Office and Rio systems. The role requires strong communication skills and the ability to work in a fast-paced environment.
Key responsibilities
- Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills.
- Sending and receiving of emails.
- Acting accordingly upon the content each email.
- Daily use of word and excel documents, creating and updating.
- Minute Taking
- Provide administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff.
Essential criteria
- GCSE A-C or equivalent in English and Mathematics
- Microsoft Package experience
- Good understanding of the General Data Protection Act
- Experience of working in an office environment
- Good communication skills with an empathetic approach.
- Ability to work under pressure in a calm manner
- Flexibility in approach and able to follow and update the changing needs of the service/team.
Desirable criteria
- NVQ Level 2 in Business & Administration
- Desire to attend courses relating to role, as appropriate.
- Experience of Minute Taking
- Experience of using Rio
- NHS experience
- Desire to work in a Mental Health Setting
- Previously worked in a Mental Health Setting
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 0d ago · Closes in 7d
Plenty of time to prepare a strong application.
Full advert · preview
Oxford Health NHS Trust
Team Secretary
The closing date is 24 September 2026
Job summary
Are you an experienced admin individual looking for a new role in a fast paced Acute Mental Health Ward?
A new opportunity has arisen for a team secretary within the Ashurst Ward, Littlemore Mental Health Hospital, Oxfordshire.
We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support.
This role provides administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team ,
This is a full time role, Mon-Fri 9am-5pm (37.5 Hrs) per week.
Main duties of the job
The overriding duty of this role is to provide secretarial support to the Ward.
- Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills.
- Sending and receiving of emails.
- Acting accordingly upon the content each email.
- Daily use of word and excel documents, creating and updating.
- Minute Taking
You will need to be able to communicate with people in a confident and positive manner as you work closely with the Ashurst Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must.
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