Administrative Assistant
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 27/08/2026
- Closes
- 06/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides administrative assistance to the Stroke Pathway Assessment and Rehabilitation Centre (SPARC) at Beech Hill Rehabilitation Unit. You will ensure efficient support to services and act as the first point of contact for patients and visitors, maintaining a professional and friendly manner. The position requires delivering patient-focused customer service and working closely with the team for smooth operations. It involves providing confidential administrative support and being competent in various software and Trust systems.
Essential criteria
- Good standard of general education (including English and Maths) to GCSE Grade 3/4 or equivalent.
- NVQ / RSA / OCR level lll Typing or Word Processing (or equivalent qualification), or able to demonstrate the equivalent standard of work experience.
Desirable criteria
- Computer literate to ECDL standard or equivalent
- Previous administrative experience to enable an understanding of the range of work procedures and practices.
- Customer service/ patient care skills
- Knowledge and understanding of office procedures and protocols.
- Understanding the need for confidentiality
- Knowledge and commitment to Equal Opportunities.
- To have worked in a multidisciplinary or healthcare setting
- Knowledge of the NHS
- Special Skills/Aptitudes
- Ability to be an effective team worker.
- Motivated and enthusiastic.
- Committed to ongoing development.
- Available to provide cover during periods of sickness and holidays.
- Understanding of own behaviour and how this impacts on colleagues, patients, and visitors.
- Excellent communication skills, both spoken and written English, to provide routine and complex information.
- Excellent attention to detail.
- Demonstrable customer service skills.
- Filing, including experience of setting up systems.
- Ability to use a comprehensive range of software packages.
- Able to demonstrate excellent organisational skills, e.g., arranging meetings, keeping diaries and time management.
- Able to work unsupervised and prioritise workload.
- Able to demonstrate a proven ability to meet deadlines.
- Able to practice high level confidentiality skills.
- Ability to attend work on a regular basis
- Good standard of general education (including English and Maths) to GCSE Grade 3/4 or equivalent.
- NVQ / RSA / OCR level lll Typing or Word Processing (or equivalent qualification), or able to demonstrate the equivalent standard of work experience.
- Computer literate to ECDL standard or equivalent
- Previous administrative experience to enable an understanding of the range of work procedures and practices.
- Customer service/ patient care skills
- Knowledge and understanding of office procedures and protocols.
- Understanding the need for confidentiality
- Knowledge and commitment to Equal Opportunities.
- To have worked in a multidisciplinary or healthcare setting
- Knowledge of the NHS
- Special Skills/Aptitudes
- Ability to be an effective team worker.
- Motivated and enthusiastic.
- Committed to ongoing development.
- Available to provide cover during periods of sickness and holidays.
- Understanding of own behaviour and how this impacts on colleagues, patients, and visitors.
- Excellent communication skills, both spoken and written English, to provide routine and complex information.
- Excellent attention to detail.
- Demonstrable customer service skills.
- Filing, including experience of setting up systems.
- Ability to use a comprehensive range of software packages.
- Able to demonstrate excellent organisational skills, e.g., arranging meetings, keeping diaries and time management.
- Able to work unsupervised and prioritise workload.
- Able to demonstrate a proven ability to meet deadlines.
- Able to practice high level confidentiality skills.
- Ability to attend work on a regular basis
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 11d ago · Closes in 0d
Applications close soon — apply now if this is a fit.
Full advert · preview
Sheffield Teaching Hospitals NHS Foundation Trust
Administrative Assistant
The closing date is 06 September 2026
Job summary
Provide administrative assistance to the Stroke Pathway Assessment and Rehabilitation Centre based at Beech Hill Rehabilitation Unit .
To ensure efficient and effective support to the services.
To be the first point of contact for patients and visitors entering SPARC, and to always present a professional and friendly manner.
To consistently deliver a patient focused service, which provides good customer service and effective working relationships along the Stroke Pathway.
To work closely with the other members of the team to ensure the smooth running of the services at all times.
Main duties of the job
- To provide a strictly confidential administrative service to the Stroke Pathway Assessment and Rehabilitation Centre (SPARC), Community Stroke Service (CSS) and Intermediate Care Beds (ICB).
- To be competent in the use of Microsoft Outlook, Teams, Word, Excel and PowerPoint as well as Trust systems including SystmOne and Lorenzo.
- To be responsible for ordering supplies using the in-house ordering system (Integra/Web Basket).
- To provide administrative support to the Interface office as part of the SPARC/ICB service as required, accurately inputting data into Excel spreadsheets and SystmOne.
- To cover main reception at SPARC
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