Inpatient Admin Coordinator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 28/08/2026
- Closes
- 11/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role involves coordinating administrative tasks for an inpatient unit, supporting patient flow, and liaising with various healthcare professionals, patients, and relatives. The successful candidate will manage their workload independently, perform daily administrative duties, and maintain confidentiality. It requires computer literacy, good communication skills, and a flexible approach to work. The position is integral to the smooth running of the unit and supports excellent patient care.
Key responsibilities
- Supporting smooth patient flow in and out of the rehab units.
- Using initiative to manage and prioritise own workload, work independently in planning and organising tasks.
- Provide daily routine administrative tasks including: email, telephone calls, photocopying, filing, scanning, typing, disposal of sensitive material.
- Use a range of media to communicate with others including face to face, telephone, e-mail, letter and conference calls.
- Act as a point of contact to healthcare professionals and others (including patients, carers, and external partners) by telephone taking messages and passing them on promptly and efficiently.
Essential criteria
- NVQ level 3 Business and Administration or equivalent knowledge and experience
- Knowledge of Microsoft computer packages e.g. Excel, Word.
- Experience of an administrative role with high levels of autonomy and responsibility.
- Communicating with a wide range of personnel and responding to written, emailed or telephone enquiries and questions.
- Computer literacy to produce and update documents, databases and records.
Desirable criteria
- Experience of working in a rehabilitation inpatient setting
- Prior use of patient database, EMIS system knowledge is highly desirable
- Understanding of discharge pathways from acute trusts
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 10d ago · Closes in 5d
Plenty of time to prepare a strong application.
Full advert · preview
Sirona care & health CIC
Inpatient Admin Coordinator
The closing date is 11 September 2026
Job summary
We are looking to appoint an enthusiastic, efficient and motivated individual to join our inpatient admin coordination team. Our coordination team are integral to the smooth running of the unit to support excellent patient care.
You will work as part of the mutli-disciplinary team to support the flow of patients and information through the unit. This may be relating to admissions from our acute hospitals, liaison with health professionals and relatives visiting the ward or maintaining stock and medical supplies. We work as a team so train all staff in all aspects of the role but can support staff to specialise and take on responsibility in specific areas if they have a special interest.
The role includes telephone contact with patients, relatives, and a broad range of staff across the organisation. You will need to be computer literate, be familiar with Microsoft Office and have good communication, with a positive, flexible approach to your workload. If you like to be kept busy and enjoy the satisfaction of knowing you have made a difference, we would like to hear from you.
Main duties of the job
- Supporting smooth patient flow in and out of the rehab units.
- Using initiative to manage and prioritise own workload, work independently in planning and organi
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