Personal Assistant/Rota Co-ordinator
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 25/08/2026
- Closes
- 07/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This is a part-time Personal Assistant and Rota Co-ordinator role within the Adult Emergency Department. The post holder will provide comprehensive administrative support to Consultants and senior nursing staff, manage projects, and take minutes. A key responsibility involves co-ordinating rotas for junior doctors, Advanced Care Practitioners, and Emergency Practitioners to ensure 24/7 service delivery. Substantial secretarial/PA experience at a senior level is required.
Essential criteria
- Experience of working within a team
- Experience of working without supervision and initiating own workload
- Experience of working in a complex environment with competing service demands
- Experience of dealing with staff of all levels within a large organisation
- Skills and Abilities
- Ability to work on your own initiative and with minimal supervision
- Ability to prioritise your own work when under pressure and multitask
- Excellent written/verbal communication and numeracy skills
- Ability to develop productive working relationships
- Good organisational skills
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Flexible approach to meet needs of the service
- Strong organisational skills
- Self-confident and approachable
- Willingness to learn new skills, Highest integrity
- Understand the sensitivity and confidentiality of work-related issues and handle the situation in an appropriate manner
- Qualifications and Training
- Good standard of education to at least GCSE (including English and Mathematics) and A level or equivalent qualification
- ECDL trained or other Microsoft Office qualifications (including Word, Excel) or equivalent experience
- Good Keyboard, word processing skills
Desirable criteria
- Formal typing/word processing qualifications
- Aptitudes
- Excellent communication skills
- Capable of working with minimal supervision
- Highly Organised
- An empathetic approach to customer service
- An encouraging team leader
- Knowledge and Experience
- Experience of working within a team
- Experience of working without supervision and initiating own workload
- Experience of working in a complex environment with competing service demands
- Experience of dealing with staff of all levels within a large organisation
- Skills and Abilities
- Ability to work on your own initiative and with minimal supervision
- Ability to prioritise your own work when under pressure and multitask
- Excellent written/verbal communication and numeracy skills
- Ability to develop productive working relationships
- Good organisational skills
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Flexible approach to meet needs of the service
- Strong organisational skills
- Self-confident and approachable
- Willingness to learn new skills, Highest integrity
- Understand the sensitivity and confidentiality of work-related issues and handle the situation in an appropriate manner
- Qualifications and Training
- Good standard of education to at least GCSE (including English and Mathematics) and A level or equivalent qualification
- ECDL trained or other Microsoft Office qualifications (including Word, Excel) or equivalent experience
- Good Keyboard, word processing skills
- Formal typing/word processing qualifications
- Aptitudes
- Excellent communication skills
- Capable of working with minimal supervision
- Highly Organised
- An empathetic approach to customer service
- An encouraging team leader
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 1d
Applications close soon — apply now if this is a fit.
Full advert · preview
Bristol NHS Foundation Trust
Personal Assistant/Rota Co-ordinator
The closing date is 07 September 2026
Job summary
University Hospitals Bristol & Weston, Division of Medicine
Adult Emergency Department Secretary
An opportunity has arisen within the Urgent Care Team in the Adult Emergency Department in the Division of Medicine. Are you flexible, hardworking, and organised? Do you thrive in a changing busy environment?
An exciting opportunity has arisen for a part time role in the Emergency Department Administration team. You will provide an efficient and comprehensive administration service to the Consultants and Senior nursing staff in the department. You will be highly motivated and competent in all electronic office applications with the ability to work to deadlines. You will be required to deal with work of a highly confidential nature. You will have the opportunity to support the management of projects and manage small projects. Minute taking is also part of this role. Substantial previous secretarial / PA experience working at a senior level is required.
You will also be responsible for co-ordinating a rota consisting of junior doctors, Advanced Care Practitioners and Emergency Practitioners; working with leads to ensure service delivery across a 24/7 service. The post holder will work with the existing rota coordinator and the relevant Consultant rot
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