Personal Assistant/Administrator
At a glance
- Band
- Band 3
- Pattern
- 36
Sponsorship verdict
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Role summary
This role is for a Personal Assistant/Administrator at Belford Hospital, Fort William, providing high-quality administrative support to the Rural General Hospital Manager and wider management team. Responsibilities include diary management, meeting arrangements, correspondence, minute-taking, and maintaining records. The role also supports workforce administration, including staffing records, shift updates, study leave processing, recruitment, and financial administration. The ideal candidate will have excellent organisational and communication skills, Microsoft Office proficiency, and the ability to manage competing priorities.
Key responsibilities
- Provide high-quality administrative support to the Rural General Hospital Manager and wider management team.
- Manage diaries, arrange meetings, prepare correspondence and reports, organise agendas, and take minutes.
- Maintain accurate records and provide professional, confidential support within a busy hospital environment.
- Support workforce administration, including maintaining Consultant staffing records and updating SSTS with shift and leave arrangements.
- Process study leave applications, support recruitment processes, and assist with financial administration.
Essential criteria
- Educated to SVQ level 3 in business administration (or equivalent qualification), or equivalent administrative experience.
- Good standard of general education including English and Maths.
- Previous experience working in an administrative, secretarial or office support role.
- Experience of working with Microsoft Office Applications, particularly Outlook, Word and Excel.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £29,103 – £31,409 — outside the standard scale; check for HCAS/London weighting.
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Job reference:
257580
Salary:
Band 3 (£29,103 - £31,409)
Job closing date:
09/09/2026
Job Type:
Administrative Services
Location:
Belford Hospital
Employment type:
Permanent
Hours Per Week:
36
Job posted date:
24/08/2026
Employer (NHS Board):
NHS Highland
Department:
Medical Records
Where to find us
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Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
An exciting opportunity has arisen for an enthusiastic and organised Personal Assistant/Administrator to join the team at Belford Hospital, Fort William. Working closely with the Rural General Hospital Manager and wider management team, you will provide high-quality administrative support to help ensure the smooth and effective running of services within the hospital.
The successful candidate will be responsible for a wide range of administrative duties including diary management, arranging meetings, preparing correspondence and reports, organising agendas and taking minutes, maintaining accurate records and providing professional, confidential sup
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