Administrative Assistant Bank - Band 3
At a glance
- Band
- Band 3
- Contract
- Bank
- Pattern
- Flexible working
- Posted
- 22/09/2026
- Closes
- 25/09/2026
Sponsorship verdict
This advert explicitly states that sponsorship is not offered.
The source advert contains explicit wording ruling out sponsorship for this specific role. Consider other live roles at the same band from sponsorship-friendly trusts.
Role summary
This role involves providing comprehensive, confidential secretarial and administrative support to clinical/support services under supervision. The post-holder will handle various office duties, including word processing, minute-taking, managing communications, and maintaining records. They will act as a principal point of contact for service users and external individuals, ensuring efficient service delivery within established policies. The role requires flexibility and proactive problem-solving to maintain high service standards.
Key responsibilities
- Word processing of correspondence /reports/ other documents accurately via copy or audio
- To take and transcribe minutes
- Dealing with telephone calls/ messages
- Photocopying/ Filing/ Scanning
- Arranging meetings, hospitality, venues, distributing agenda/notes
- Managing diaries
Essential criteria
- As appropriate to the role::
- NVQ level 3 (or equivalent qualification) or, RSA lll
- Or, be able to demonstrate competency at level 3.
- Recent Secretarial/administrative experience and copy /audio typing
- Note/minute taking
- In using email, maintaining and updating paper and electronic diaries, arranging meetings
- In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
- In working as an effective team member with minimum supervision
- In working in a busy environment with competing demands
- Understanding of the need to maintain strict confidentiality
- In using a degree of initiative
- in organising and prioritising own tasks in order to meet deadlines.
- Good written communication skills, with the ability to deal with and prepare routine written correspondence.
- Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
- In, decision-making and prioritisation
- Knowledge of Data Protection Act
- Customer care skills
- Good interpersonal skills
- Diversity/Cultural understanding
- Resilience to pressure and exposure to emotional, distressing situations
- Non-judgemental, empathetic manner
- Able to use observation skills to identify potential risks and act appropriately
- Demonstrates Trust Values
- Able to fulfil the requirements of the Trusts value based induction
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
- Must be willing/able to undergo job development and training and maintain skills
Desirable criteria
- Willingness to undertake further study/development
- In working in a caring environment
- In dealing with the public
- Knowledge of Information Governance
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 3d
Plenty of time to prepare a strong application.
Full advert · preview
South West Yorkshire Partnership NHS Trust
Administrative Assistant Bank - Band 3
The closing date is 25 September 2026
Job summary
We are unable to offer Visa sponsorship for this role.****
JOB SUMMARY
Service user contact referred to in this Job description will only apply when working within a clinical area.
The
post-holder will:
under the supervision/direction of the
Administrative Supervisor, within a delegated framework for agreed tasks and seeking
support as and when necessary, provide a comprehensive, confidential, Secretarial/administrative
service to clinical/support services, in an efficient and confidential manner.
provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
may work within clinical environments where
conflict resolution may be required.
act as principal point of contact
for users of the service eg,individuals from within/outside the Trust, service
users and members of the public etc.
work flexibly
to meet the needs of the service.
Main duties of the job
To assist the department with office duties, for example:
- Word processing of correspondence /reports/ other documents accurately
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