Incident Reporting / Risk Register Administrator
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Part-time
- Posted
- 21/09/2026
- Closes
- 05/10/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role supports the Clinical Governance and Patient Safety team by administering the Trust's incident reporting, risk management, and safety alert systems. Responsibilities include managing data, providing user support, producing reports, coordinating risk register processes, and delivering training on DATIX. The administrator ensures data accuracy, compliance, and contributes to continuous quality improvement in patient safety. The ideal candidate will have strong administrative and analytical skills with experience in databases.
Key responsibilities
- Manage the day-to-day administration of the Trust's DATIX incident reporting, risk register and safety alerts systems, ensuring data accuracy, quality and compliance.
- Provide first-line support, guidance and advice to staff on incident reporting, risk management processes and the use of DATIX.
- Monitor, review and cleanse incident and risk data, promoting timely completion and adherence to Trust standards and reporting requirements.
- Produce routine and ad hoc reports, dashboards and performance information to support patient safety, clinical governance and risk management activities.
- Coordinate the Trust Risk Register process, including action tracking, compliance monitoring and reporting to governance groups and committees.
- Deliver training, coaching and support to staff on incident reporting and risk register management, creating guidance materials and promoting best practice.
Essential criteria
- Educated to GCSE level or equivalent
- Ability to work effectively and accurately without supervision, using own initiative
- Excellent interpersonal and communication skills, both written and verbal
- Experience of dealing with confidential and complex/sensitive information
- Knowledge of Incident reporting systems and how to effectively use the data analysis
Desirable criteria
- Tell us about a time when you spotted something small going wrong and did something to stop it becoming a bigger issue.
- Tell us about a time when you realised a colleague or someone you know needed a bit of support and you offered to help.
- Tell us about a time when you showed someone kindness or understanding.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Leeds and York Partnership NHS Foundation Trust
Incident Reporting / Risk Register Administrator
The closing date is 05 October 2026
Job summary
We are seeking a highly organised and proactive Incident Reporting / Risk Register Administrator to join our Clinical Governance and Patient Safety team. This pivotal role provides day-to-day administration and support for the Trust's DATIX incident reporting, risk management, and safety alert systems, helping to ensure high standards of patient safety, governance, and regulatory compliance across the organisation.
The post holder will be responsible for monitoring and maintaining incident and risk data, supporting users across the Trust, producing reports and dashboards, coordinating risk register processes, delivering training, and providing expert guidance on the effective use of DATIX. Working closely with clinical and non-clinical staff at all levels, the role plays an important part in promoting accurate reporting, strengthening risk management practices, and supporting continuous quality improvement.
The ideal candidate will have strong administrative and analytical skills, excellent attention to detail, experience of working with databases and reporting systems, and the ability to communicate confidently with a wide range of stakeholders. They will be committed to delivering high-quality support, improving data q
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