PPM and Data Analyst
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time, Flexible working, Compressed hours
- Posted
- 17/08/2026
- Closes
- 31/08/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This newly created role supports the Estates & Facilities team by maintaining accurate data within the Trust's CAFM system and other platforms. The analyst will ensure planned preventative maintenance schedules are correctly recorded, monitored, and reported to contribute to compliance, safety, and operational efficiency. They will work closely with Hard FM teams, contractors, and service managers to maintain data integrity, support reporting, and assist in system process improvements. The role requires an organised and proactive individual with excellent time management skills.
Key responsibilities
- Maintain accurate CAFM records, including asset data, PPM schedules, and reactive maintenance logs.
- Support reporting for compliance, performance, and audit purposes.
- Work with internal teams and external contractors to ensure PPM tasks are completed on time and data is validated.
- Monitor and escalate overdue tasks, onboard new assets and services, and provide first-line system support.
- Assist with ordering and managing stock, tools, and equipment, raising orders in line with Trust SFIs.
Essential criteria
- Experience in data entry, analysis, or facilities administration
- Worked with databases, preferably including SQL
- Understanding of PPM principles and asset management
- An understanding of databases including SQL
- Level 3 qualification in a relevant discipline or equivalent experience
- Valid full British driving licence, Category B for ability to drive manual Trust vehicles
- Must demonstrate evidence of: Strong Excel and data handling skills; attention to detail; ability to work independently and as part of a team
Desirable criteria
- NHS or healthcare estates experience
- CAFM system training or certification
- European Computer Driving Licence (EDCL)
- Advanced skills in Microsoft Office (Word, Excel & Power Point)
- Experience with reporting tools (e.g., Power BI)
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 2d
Applications close soon — apply now if this is a fit.
Full advert · preview
Norfolk & Suffolk Foundation NHS Trust
PPM and Data Analyst
The closing date is 31 August 2026
Job summary
Estates and Facilities provide a high-quality service to the Trusts' portfolio of properties and equipment to ensure a safe and pleasant environment for staff and patient care.
The newly created role of PPM and Data Analyst will support the Estates & Facilities team in maintaining accurate and timely data within the Trust's CAFM system and other relevant platforms. The role ensures that planned preventative maintenance schedules are correctly recorded, monitored, and reported, contributing to compliance, safety, and operational efficiency across the Trust's estate.
The post holder will work closely with Hard FM teams, contractors, and service managers to ensure data integrity, support reporting requirements, and assist in the continuous improvement of system processes.
Main duties of the job
We are seeking an organised and proactive individual to support the effective management of our CAFM system and facilities operations. This role requires excellent time management and the ability to balance a varied workload in a fast-paced environment.
You will be responsible for maintaining accurate CAFM records, including asset data, PPM schedules and reactive maintenance logs, and supporting reporting for compliance, performance and audit purposes. Working clos
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