Administration Assistant
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Full-time
- Posted
- 16/09/2026
- Closes
- 23/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This Administration Assistant role is based within the Health Records Department at Velindre Cancer Centre. The post holder will perform a range of administrative duties, including patient registration, scheduling appointments, and managing health records. It requires maintaining strict confidentiality and providing a high-quality service to staff, patients, carers, and relatives. The role is fixed-term for 6 months due to funding.
Essential criteria
- NVQ Level 3 level standard of qualification or equivalent level of knowledge and experience
- Advanced keyboard skills
Desirable criteria
- Good knowledge of outpatient pathways and activity classification
- Knowledge of WPAS Welsh Patient Administration System
- Knowledge of WCP Welsh Clinical Portal
- Knowledge of the NHS Wales Data Dictionary
- Excellent knowledge of the patient pathway acquired through experience
- Experience of NHS Wales Patient Administration Systems
- Knowledge of Data Protection/Confidentiality
- Excellent knowledge of the full range of data quality, activity management, standards and procedures
- Previous outpatient appointment management experience
- Experience of working in a hospital environment or NHS organisation
- Proven interpersonal and communication skills
- Excellent telephone manner
- Customer care skills
- Skills and Attributes
- Ability to effectively prioritise tasks
- Good organisational skills
- Ability to prioritise workloads
- Excellent communication skills-both verbal and written
- Able to deal with complex queries
- Ability to work independantly
- Welsh Speaker (Level 1) or willingness to work towards
- Other
- Reliable
- Team Player
- Ability to use initiative
- Flexible approach to meet the needs of service
- Willing to assist others when own workload allows
- Enthusiastic
- Motivated
- Positive Attitude
- Satisfactory Standard DBS clearance including
- Qualifications and Knowledge
- NVQ Level 3 level standard of qualification or equivalent level of knowledge and experience
- Advanced keyboard skills
- Good knowledge of outpatient pathways and activity classification
- Knowledge of WPAS Welsh Patient Administration System
- Knowledge of WCP Welsh Clinical Portal
- Knowledge of the NHS Wales Data Dictionary
- Excellent knowledge of the patient pathway acquired through experience
- Experience of NHS Wales Patient Administration Systems
- Knowledge of Data Protection/Confidentiality
- Excellent knowledge of the full range of data quality, activity management, standards and procedures
- Previous outpatient appointment management experience
- Experience of working in a hospital environment or NHS organisation
- Proven interpersonal and communication skills
- Excellent telephone manner
- Customer care skills
- Skills and Attributes
- Ability to effectively prioritise tasks
- Good organisational skills
- Ability to prioritise workloads
- Excellent communication skills-both verbal and written
- Able to deal with complex queries
- Ability to work independantly
- Welsh Speaker (Level 1) or willingness to work towards
- Other
- Reliable
- Team Player
- Ability to use initiative
- Flexible approach to meet the needs of service
- Willing to assist others when own workload allows
- Enthusiastic
- Motivated
- Positive Attitude
- Satisfactory Standard DBS clearance including
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £26,813 – £27,890 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 7d
Plenty of time to prepare a strong application.
Full advert · preview
Velindre University NHS Trust
Administration Assistant
The closing date is 23 September 2026
Job summary
The Administration Assistant will carry out a range of administrative duties as required within the Health Records Department at Velindre Cancer Centre.
By the nature of the duties, the post holder will be required to maintain strict confidentiality.
The post holder will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times.
This post is fixed term/secondment for 6 months from start date due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
PLEASE NOTE Applicants will need to get permission from their line manager before submitting their interest, a release form to be included with your application form can be downloaded here. (This form is for the staff member and line manager to complete and return to you)
Main duties of the job
The individual will play a key role in delivering a high quality service at Velindre Cancer Centre.
The post holder will form part of a team providing a comprehensive administration service including registration and scheduling forpatient's appointments and treatments.
Administrative tasks associated with managing Health Records Library.
Using self management to
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.