Admissions Waiting List Co-ordinator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 25/08/2026
- Closes
- 08/09/2026
Sponsorship verdict
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Role summary
This role involves organising and booking patients for surgery and pre-operative assessments, ensuring theatre lists are full and maintained on IT systems. The post holder will liaise with patients, surgeons, and other staff to prepare for surgery, managing chronological booking and priority. A significant portion of the time is spent on the phone, handling queries and booking appointments. Understanding and adhering to the Referral to Treatment target and Access Policy is essential.
Key responsibilities
- Organise theatre lists according to medical staff availability to ensure effective utilisation.
- Undertake telephone calls, queries, and book appointments as necessary.
- Enter and update accurate information on Careflow and Bluespier systems in a timely manner.
- Maintain and manage Elective Waiting Lists to support effective patient management within targets.
- Communicate effectively and accurately with patients, visitors, other trusts, and external agencies.
- Promote and support changes to working practices to improve service delivery.
Essential criteria
- Clerical and administrative
- Experience of dealing with the public in person
Desirable criteria
- Knowledge of Patient Administration Systems
- NHS Experience
- Experience of dealing with difficult conversations
- Knowledge and Experience
- Clerical and administrative
- Experience of dealing with the public in person
- Knowledge of Patient Administration Systems
- NHS Experience
- Experience of dealing with difficult conversations
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 2d
Applications close soon — apply now if this is a fit.
Full advert · preview
Bristol NHS Foundation Trust
Admissions Waiting List Co-ordinator
The closing date is 08 September 2026
Job summary
The post holder will be responsible for the organisation and booking of patients to have surgery in theatres and their pre-operative assessment appointments.
The main aim is fill and maintain full theatre lists on our IT systems, liaise with patients offering reasonable notice for their surgery, booking in priority, ensuring we book our patients in chronological order.
To do this they will work with surgeons, preassessment staff, theatre and the ward staff to ensure patients are fit and ready for their surgery and communicate with parties to organise equipment, translators and other key members of staff.
40% of the time is on our telephony system either answering patient, GP or other department queries or phoning out to book patients.
Referral to treatment target will be understood and following the Access Policy will be essential.
Main duties of the job
**** Organisation of theatre lists in accordance with the availability of medical staff, to ensure effective utilisation and management of theatre capacity
**** Undertake telephone calls/queries and booking of appointments as necessary.
**** To be responsible for entering and updating accurate information on the Careflow and Bluespier systems, in a timely way.
**** To maintain and
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