Medical Secretary
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 22/09/2026
- Closes
- 05/10/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This Medical Secretary role involves providing comprehensive administrative support to consultants, including audio/shorthand duties, minute taking, and managing clinical correspondence. You will be the first point of contact for enquiries, dealing with admissions and liaising with various external agencies and multi-disciplinary teams. The role requires tracking service users from referral to discharge, ensuring all appointments and correspondence meet targets, and generating discharge notifications.
Essential criteria
- Level 3 Competency based qualification (NVQ/RSA) or equal demonstrable experience.
- Supervising/line management of staff. working effectively with word processing or equivalent, spreadsheets and databases. Experience of working well within a Team
Desirable criteria
- Office ExpA patient administration background. Use of clinical EPR systems. Use of office equipment e.g. scanners, fax etc. Validating reports erience
- managing an information system. Patient confidentiality. The rationale around appraisal and development. Importance of working as part of a team. The Data Protection Act/GDPR
- Use of the PARIS electronic patient information system Use of office equipment.
- Skills & Abilities
- Reliability. Punctuality. Flexibility. Excellent time management. Ability to prioritise. Keenness to develop staff and services. That they can contribute to the control of risk and to report any incident, accident or near miss. Protection of service users, visitors and employees against the risk of acquiring health care associated infections. Responsibility for own learning and development.
- Education/Qualifications
- Level 3 Competency based qualification (NVQ/RSA) or equal demonstrable experience.
- Supervising/line management of staff. working effectively with word processing or equivalent, spreadsheets and databases. Experience of working well within a Team
- Office ExpA patient administration background. Use of clinical EPR systems. Use of office equipment e.g. scanners, fax etc. Validating reports erience
- managing an information system. Patient confidentiality. The rationale around appraisal and development. Importance of working as part of a team. The Data Protection Act/GDPR
- Use of the PARIS electronic patient information system Use of office equipment.
- Skills & Abilities
- Reliability. Punctuality. Flexibility. Excellent time management. Ability to prioritise. Keenness to develop staff and services. That they can contribute to the control of risk and to report any incident, accident or near miss. Protection of service users, visitors and employees against the risk of acquiring health care associated infections. Responsibility for own learning and development.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
Greater Manchester Mental Health NHS Foundation Trust
Medical Secretary
The closing date is 05 October 2026
Job summary
Undertake audio/shorthand/clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting.
This may include administrative support relating to consultant tutorial work.
Main duties of the job
o Provide first point of contact for written and telephoneenquiries on behalf of your consultants, using judgement toestablish validity and priority of the contact.
o Deal with any admission enquiries using judgement andobserving patient confidentiality at all times.
o Liaise with General Practitioner's regarding clinic anddomiciliary visits. Liaise with outside agencies, includingSocial Services, Coroner's Office, other hospitals, general andgeriatric, medical services, clients and their relatives usingtheir knowledge and judgement of any given situation.
o Liaise on behalf of your consultants with multi-disciplinaryteam members with regard to requirements for jointoutpatients work/care programming activity.
o As directed by your consultants, record activity ontoappropriate medium meeting all required deadlines.
o Track all service users from referral to discharge ensuring allappointment and correspondence are within local and nationaltargets.
o Ensure
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