Senior Administrator with Medical Secretary Responsibilities
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 10/09/2026
- Closes
- 21/09/2026
Sponsorship verdict
This advert explicitly states that sponsorship is not offered.
The source advert contains explicit wording ruling out sponsorship for this specific role. Consider other live roles at the same band from sponsorship-friendly trusts.
Role summary
This role is for an experienced Senior Administrator with Medical Secretary Responsibilities to support Community Paediatricians and clinical teams within Children's Specialist Services. It involves comprehensive medical administrative support, including supervision and line management opportunities. The successful candidate will develop advanced administrative and digital skills, contributing to service improvement in a dynamic NHS environment. This position offers significant exposure to clinical and administrative processes, fostering professional development and career progression.
Key responsibilities
- Provide comprehensive medical administrative support to Community Paediatricians and wider clinical teams.
- Work closely with Children's Specialist Services to ensure smooth operations.
- Take on supervision and line management responsibilities.
- Contribute to service improvement initiatives within the department.
- Utilise advanced administrative and digital skills to enhance efficiency.
Essential criteria
- Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)
- NVQ level 4 in Business Studies or Administration or equivalent knowledge or experience.
- RSAIII (or equivalent)
- Educated to G.C.S.E. or equivalent in English and Maths
- Audio Typing/AMSPAR qualification
- Microsoft Office software packages, to include Word, Excel and PowerPoint
- Experienced Administrator at Senior Level
- Experience of line management responsibility
- Experience of preparation of reports and taking of and producing minutes, together with setting agendas and distribution of associated papers
- Experience of arranging large meetings
- Experience of managing diaries
- Experience of composing correspondence for approval
- Plan and prioritise own workload in a busy environment
- Well-developed office management skills including the reviewing and/or setting up of systems
- Good verbal communication skills including the ability to persuade, motivate and influence others
- Good written communication skills with a high standard of accuracy
- Communicate sensitive and confidential issues in an appropriate manner
- Respond effectively and appropriately to external calls and queries from members of the public and external stakeholders
- Ability to organise and evaluate data, assessing its importance by creating and maintaining databases and spreadsheets
- Ability to construct clear, grammatically correct letters and reports presenting work accurately and neatly
- Takes initiative and uses own judgement in anticipating and dealing with queries and problems
- Ability to adapt to change and develop own systems to meet changing priorities
- Able to work on a variety of tasks with deadlines at any one time with minimum supervision
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 0d ago · Closes in 12d
Plenty of time to prepare a strong application.
Full advert · preview
Hertfordshire Community NHS Trust
Senior Administrator with Medical Secretary Responsibilities
The closing date is 21 September 2026
Job summary
Full-Time - 9-5pm Peace Children's Centre - Watford
SENIOR ADMINISTRATOR with Medical Secretary Responsibilities We are looking for an experienced Senior Administrator to work as part of a team to support our growing team of Community Paediatricians The role offers significant exposure to a wide range of clinical and administrative processes, providing an excellent platform for professional development and career progression in an NHS environment. The role would be particularly suited to someone who is keen to take on new challenges (including supervision and line management) As part of our commitment to developing our workforce, the successful candidate will have opportunities to broaden their knowledge of specialist children's services, develop advanced administrative and digital skills, and contribute to service improvement initiatives. We are investing in our teams and in the development of digital technologies to ensure we can deliver the highest quality care in the future. Previous applicants need not apply.
*Proposed interview date: 28th September 2026*
Main duties of the job
Your main responsibilities will be to provide comprehensive medical administrative support, working closely wi
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