Collaborative Personal Assistant
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 07/09/2026
- Closes
- 21/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This is an exciting opportunity to provide high-quality administrative and secretarial support to the Triumvirate within the Diagnostic and Clinical Support Collaborative. The role involves managing diaries, facilitating meetings, taking minutes, writing reports, and handling correspondence. It requires a confident communicator with excellent organisational skills and attention to detail, capable of working in a demanding, fast-paced environment.
Key responsibilities
- Provide comprehensive Personal Assistant administrative support to the Triumvirate.
- Resolve day-to-day challenges independently and make informed decisions within area of responsibility.
- Ensure agreed targets are met in accordance with Departmental, Trust and National standards, policies and procedures.
- Undertake full range of PA duties including diary management, meeting facilitation, minute taking, and report writing.
- Manage agendas, action logs, answer calls, take messages, and handle correspondence in line with Trust confidentiality policies.
Essential criteria
- Willing to adapt to changing circumstances and priorities
- Flexible approach to working patterns
- Promote equality and value diversity
- Ability to travel across Trust sites.
- Good communication skills both written and verbal.
- Ability to deal with information sensitively and confidentially.
- Able to use own initiative and exercises judgement when dealing with enquires
- Ability to work both independently and as part of a team.
- Ability to prioritise work unsupervised and meet tight deadlines.
- Ability to delegate appropriately
- Ability to deliver high quality service and maintain a high standard of work.
- Ability to work under pressure.
- oGood working knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Teams
- oKnowledge of organisational policies and procedures
- oHigh standard of presentation, documents and correspondence
- oExperience of organising and facilitating meetings and minute taking
- oExperience of dealing with non-routine issues and problem solving
- oExperience of diary management
- oWorking effectively in a team and on own initiative.
- oDay to day management of staff
- Good administration education including minimum GCSE qualification in English Language or equivalent.
- RSA III word processing or equivalent.
- NVQ3 administration or significant relevant experience.
Desirable criteria
- Willingness and ability to learn new skills
- Time management skills.
- Previous administrative experience within NHS
- Knowledge of NHS guidelines
- ECDL
- NVQ4 administration or relevant experience.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
North Cumbria Integrated Care NHS Foundation Trust
Collaborative Personal Assistant
The closing date is 21 September 2026
Job summary
We have an exciting opportunity for you to work within the Diagnostic and Clinical Support Collaborative providing PA support to the Triumvirate.
The role of the PA is to provide the Collaborative Triumvirate with a high quality and consistent level of administrative and secretarial support.
This is a demanding, fast-paced and varied role, which requires a confident communicator with experience of negotiating and influencing staff at a senior level, combined with excellent organisational skills and attention to detail. It requires a dynamic, motivated and forward thinking individual with excellent interpersonal skills and a strong team work ethic.
Main duties of the job
Provide comprehensive Personal Assistant admin support to the Triumvirate within the Collaborative. Resolving day-to-day challenges independently, making informed decisions within area of responsibility, ensuring that agreed targets are met in accordance with Departmental, Trust and National standards, policies and procedures are a key focus of the role.
Undertake the full range of PA duties, including day to day diary management, meeting facilitation, minute taking, report writing, management of agendas, and action logs, answering calls, taking messages and han
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