Personal Assistant - Pharmacy Department
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 26/08/2026
- Closes
- 10/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides comprehensive day-to-day administrative support to the Pharmacy Team at Glangwili General Hospital. The post holder will ensure efficient operation of pharmacy services by undertaking various administrative duties, maintaining accurate records, and coordinating communications. It requires excellent organisational and communication skills, attention to detail, and the ability to work independently and as part of a team. The role involves supporting pharmacy managers, maintaining records, coordinating correspondence, and arranging meetings.
Essential criteria
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Knowledge of specialist NHS/ Organisational terminology
- Evidenced experience of a full range of duties working in an administrative / office environment
Desirable criteria
- Secretarial training
- Educated to diploma level
- Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: ? Prioritisation of work streams and delivery to challenging deadlines ? Effective and efficient electronic diary/inbox management (Outlook) ? Handling various telephone enquiries ? Organise and support various meetings and events ? Audio and copy typing, taking and transcribing dictation ? producing clear and accurate documents ? Receiving visitors in a friendly and efficient manner ? Taking and producing accurate minutes ? Interpreting and collation of data into a standard format ? Recording budget information ? Searching, identifying and downloading appropriate information from the internet. ? Retrieving information from available sources ? Managing/maintaining a file system both electronic and hard files ? Managing and developing office systems ? Experience of arranging meetings at various locations ? Preparing presentation material ? Proof reading skills ? Handling highly confidential and sometimes contentious / sensitive information. ? Understanding of the NHS.
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams)
- Experience of working in a large complex organisation.
- Language Skills
- Welsh Speaker (Level 1)
- Qualifications and Knowledge
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Knowledge of specialist NHS/ Organisational terminology
- Evidenced experience of a full range of duties working in an administrative / office environment
- Secretarial training
- Educated to diploma level
- Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: ? Prioritisation of work streams and delivery to challenging deadlines ? Effective and efficient electronic diary/inbox management (Outlook) ? Handling various telephone enquiries ? Organise and support various meetings and events ? Audio and copy typing, taking and transcribing dictation ? producing clear and accurate documents ? Receiving visitors in a friendly and efficient manner ? Taking and producing accurate minutes ? Interpreting and collation of data into a standard format ? Recording budget information ? Searching, identifying and downloading appropriate information from the internet. ? Retrieving information from available sources ? Managing/maintaining a file system both electronic and hard files ? Managing and developing office systems ? Experience of arranging meetings at various locations ? Preparing presentation material ? Proof reading skills ? Handling highly confidential and sometimes contentious / sensitive information. ? Understanding of the NHS.
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams)
- Experience of working in a large complex organisation.
- Language Skills
- Welsh Speaker (Level 1)
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,819 – £31,626 — outside the standard scale; check for HCAS/London weighting.
Posted 12d ago · Closes in 4d
Plenty of time to prepare a strong application.
Full advert · preview
Hywel Dda University Health Board
Personal Assistant - Pharmacy Department
The closing date is 10 September 2026
Job summary
The successful candidate will provide comprehensive day-to-day administrative support to the Pharmacy Team at Glangwili General Hospital. The post holder will play a key role in ensuring the efficient operation of pharmacy services by undertaking a range of administrative duties, maintaining accurate records, coordinating communications, and supporting the wider multidisciplinary team. The role requires excellent organisational and communication skills, a high level of accuracy and attention to detail, and the ability to work independently and as part of a team within a busy healthcare environment. The post holder will be expected to demonstrate professionalism, flexibility, and a commitment to delivering a high standard of service at all times.
Main duties of the job
The post holder will provide high-quality administrative support to the Pharmacy Department at Glangwili General Hospital, contributing to the effective and efficient delivery of pharmacy services. Key responsibilities will include:
- Providing comprehensive administrative support to pharmacy managers and the wider pharmacy team.
- Maintaining accurate and up-to-date records, databases, and filing systems in accordance with local policies and procedures.
- Coordinating
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