Executive Assistant
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- 36
- Hours / week
- 36
- Posted
- 18/09/2026
- Closes
- 02/10/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This is a key Executive Assistant role within the Edinburgh Health and Social Care Partnership, providing high-level business and executive support to the Chief Officer and Senior Management Team. The role involves managing information flow, coordinating complex meetings, preparing reports, and project managing workstreams. It requires a proactive, highly organised individual with excellent communication and IT skills to ensure the Chief Officer's office operates effectively and efficiently. The successful candidate will work across NHS Lothian and the City of Edinburgh Council, contributing to strategic and operational priorities.
Key responsibilities
- Provide comprehensive executive and business support to the Chief Officer and Senior Management Team.
- Manage and prioritise a busy flow of information, correspondence, enquiries and requests.
- Coordinate complex meetings and events involving senior managers, elected members, Scottish Government colleagues and external partners.
- Prepare agendas, papers and briefings, attend high-level meetings, record actions and ensure follow-up activity is completed.
- Coordinate reports for Council committees and the Edinburgh Integration Joint Board, ensuring accuracy and professional presentation.
- Project manage a range of Partnership workstreams, coordinating colleagues, monitoring progress, managing risks and issues and ensuring successful delivery.
Essential criteria
- Significant experience of providing high-level business or executive support, ideally within a complex organisation.
- Highly organised and able to manage multiple priorities without losing sight of deadlines or attention to detail.
- Comfortable working independently, using your initiative and making sound judgements about what needs to be prioritised and escalated.
- Excellent written and verbal communication skills and confidence communicating with people at all levels.
- Excellent organisational, planning and time-management skills.
- Strong attention to detail and the ability to work accurately with complex information.
- Experience of preparing high-quality reports, briefings, presentations and correspondence.
- The ability to analyse, interpret and summarise information from different sources.
- Experience of coordinating or project managing workstreams.
- The confidence to challenge, negotiate and influence when required.
- Excellent IT skills, including strong Microsoft Office skills.
- The ability to handle sensitive, confidential and sometimes challenging situations with professionalism and discretion.
- Resilience and the ability to remain calm when working under pressure.
- A proactive approach, with the ability to anticipate issues and identify solutions.
- An understanding of governance, decision-making and the complexities of working across large public sector organisations.
Desirable criteria
- Experience of working within NHS Lothian, local government, health and social care, or another complex public sector environment.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £31,537 – £34,303 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Apply for job
Job reference:
259991
Salary:
Band 4 (£31,537 - £34,303)
Job closing date:
02/10/2026
Job Type:
Administrative Services
Location:
Waverley Court
Employment type:
Permanent
Hours Per Week:
36
Job posted date:
18/09/2026
Employer (NHS Board):
NHS Lothian
Department:
Edinburgh Health & Social Care Partnership
Where to find us
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Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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**Executive
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