Clinical Office Administrator, Respiratory (25 hrs post)
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Hours / week
- 25
- Posted
- 16/09/2026
- Closes
- 18/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
“Peter's Hospitals NHS Foundation Trust Clinical Office Administrator, Respiratory (25 hrs post) **The closing date is 18 September 2026** Job summary *PART-TIME 25 HOURS* **Please note; Sponsorship is NOT available for this post.”Quoted verbatim from the source advert
Role summary
This permanent part-time role as a Clinical Office Administrator in the Respiratory department involves coordinating patient appointments, managing clinical correspondence, and supporting the administrative team. The successful candidate will use systems like Powerchart and Cerner to ensure smooth patient pathways and timely delivery of care. It requires a motivated individual with strong administrative skills and a patient-focused approach.
Key responsibilities
- Use Powerchart daily to coordinate patient pathways, highlighting target dates for investigations/diagnostics.
- Scan and file patient results, letters, and medical correspondence.
- Liaise with the Appointments Centre to book, cancel, and rebook outpatient appointments.
- Be responsible for sending out relevant appointment letters and managing follow-up appointments.
- Check clinic letters for accuracy and ensure outcomes are actioned and recorded on Cerner.
- Support Clinical Office Coordinators with their workload and manage changes in clinic templates.
Essential criteria
- English GCSE Grade C or equivalent
- Experience in managing appointments and clinical correspondence
- Experience in handling confidential and sensitive information
- Experience in liaising with multidisciplinary teams (consultants, nurses, admin etc)
- Ability to deal with sensitive information
- Ability to work under pressure
- Ability to maintain discretion and maintain confidentiality at all times
- Able to use initiative and judgement in daily tasks
- Good written and verbal communication skills
- Ability to work collaboratively within a team
- Willingness to support colleagues during high workload periods
Desirable criteria
- NVQ level 3 in Business Administration or equivalent
- NHS experience
- Experience using Surrey Safe Care
- Experience working with waiting lists and patient tracking
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £27,106 – £28,850 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 2d
Plenty of time to prepare a strong application.
Full advert · preview
Ashford & St. Peter's Hospitals NHS Foundation Trust
Clinical Office Administrator, Respiratory (25 hrs post)
The closing date is 18 September 2026
Job summary
*PART-TIME 25 HOURS*
Please note; Sponsorship is NOT available for this post.
An amazing opportunity has come up within the Respiratory department for an Clinical Office Administrator.
We're looking for a motivated Clinical Office Administrator to join us on a permanent basis. This role is central to our mission of delivering exceptional care, involving varied office tasks, coordinating appointments as per instruction, and working closely with our clinic office coordinators, pathway trackers, management and the extended Respiratory team to ensure a smooth administrative experience for our patients.
If you are a highly motivated individual who takes personal responsibility in what they do, whilst having a customer/patient focus with extensive secretarial or administrative experience gained in a busy environment, then we would love to hear from you.
Main duties of the job
- Using Powerchart on a daily basis, liaise with the Patient Pathway Team across the Trust as a whole, to ensure co-ordination of all elements of the patient pathway. This may include highlighting patient target dates to ensure that investigations/diagnostics are carried out and results received in a timely manner.
- To scan and fil
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