Personal Assistant to Senior Leadership Team
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Part-time, Flexible working
- Posted
- 01/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role requires a Personal Assistant to provide comprehensive secretarial support to the Care Group Senior Management Team within the Rotherham Care Group. The successful candidate will manage diaries, handle correspondence, organise meetings, and maintain office systems. It's an opportunity to work alongside existing PAs, offering additional support to the team. The role demands flexibility, independence, and a proactive approach.
Key responsibilities
- Provide comprehensive secretarial and administrative support to the Care Group Senior Management Team.
- Proactively manage diaries, appointments, and meetings for senior managers.
- Review, sort, prioritise, and respond to email correspondence, drafting responses where appropriate.
- Organise multidisciplinary meetings, conferences, and events.
- Maintain and develop office systems and administrative processes using IT systems.
- Produce confidential correspondence, reports, and minutes from formal meetings.
Essential criteria
- RSA III / NVQ 3 in Business Administration or equivalent.
- GCSE English and Maths or equivalent.
- PA/Secretarial experience supporting Directors and/or committees/groups i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.
- Competent in Microsoft Office Software or equivalent administrative programs
- Working knowledge of Microsoft Outlook
- Knowledge of Information Governance
- Ability to deal with confidential/sensitive information.
- Ability to work autonomously and proactively
- Highly developed interpersonal and communication skills
- Highly developed organisational skills
- Able to prioritise work effectively and deal with non- routine tasks under pressure.
- Attention to detail and quality of work for self and team.
Desirable criteria
- PA experience supporting senior management functions within the public sector.
- Administrational experience within the NHS
- Full working knowledge of the following RDaSH systems - ESR, Integra, Easy, TRAC (and others required by role)
- Awareness of Foundation Trust
- Audio typing.
- Transcription from recorded Teams meetings.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 2d ago · Closes in 18d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
A Personal Assistant is required to provide a comprehensive secretarial service to the Care Group Senior Management Team within the Rotherham Care Group. This will be an exciting opportunity time to work alongside the current Personal Assistants, providing additional support to the Team.
Previous experience in a secretarial role supporting a senior manager is essential. Candidates will need to be flexible, be able to work independently and be proactive. Duties will include the production of confidential correspondence and reports; attending formal meetings to produce the minutes; maintenance and development of office systems and administrative processes involving IT systems.
In addition to formal secretarial qualifications, the post requires experience of Microsoft Office packages - Word, Excel and Power Point. Experience of audio typing may be useful. Excellent word processing/typing skills, exceptional organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively; to work well under pressure and to prioritise the demands in a busy environment, are also essential. Managing competing priorities and identifying quickly emerging pinch points that may impact on the performance or productivity of the Senior Management Team is also necessary.
Main duties of the job
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