Administrative Co-ordinator/PA
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 09/09/2026
- Closes
- 30/09/2026
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Role summary
This role is for a Band 4 Administrative Co-ordinator/PA to provide comprehensive administrative and PA support to the Histopathology and wider Pathology Services team. The post holder will support consultants, senior management, and the multidisciplinary pathology team, ensuring smooth administrative processes in a fast-paced clinical environment. The role requires working across Royal Papworth Hospital and Cambridge University Hospital sites. Key responsibilities include managing diaries, handling enquiries, coordinating administrative workloads, and assisting with data collection and service improvement.
Key responsibilities
- Provide comprehensive secretarial and PA support to consultants and senior staff within Histopathology and Pathology Services.
- Manage complex diaries, meetings, appointments, room bookings, agendas, and accurate minute-taking.
- Act as the first point of contact for internal and external enquiries, ensuring professional communication.
- Check daily dictated macro/micro files for Papworth dissection and histology microscopy reports.
- Liaise with MDT teams to organise requests for tissue/slides and reports from external stakeholders.
- Coordinate administrative workloads, prioritise tasks effectively, and support efficient delivery of pathology services.
Essential criteria
- Holds a Level 3 qualification achieved either through vocational learning or academic study and can evidence the skills needed to manage a wide range of routine and non-routine secretarial processes plus experience as a medical secretary or related field or level 4 qualification
- Evidence of continued learning
- Previous experience of working in the NHS
- Previous experience of line managing a team or leading a team
- Understanding and experience of working with medical terminology, legal requirements, and organisational procedures
- Experience of applying this knowledge confidently to situations requiring judgement and initiative beyond standard workflows
- Previous experience of using Microsoft Office Applications
- Knowledge or secretarial or administrative procedures and systems
- Previous experience of minute taking
- Previous experience of audiotyping / touch typing
- The ability to communicate sensitive information to colleagues, patients and relatives
- The ability to pay close attention to detail in written and electronic communication and information storage
- Analyse information to resolve problems for patients, carers and staff i.e. diary commitments
- Plan ongoing, non-routine activities which require adjustment and forward planning
- The ability to work as part of a multi-disciplinary team to ensure high quality secretarial and administrative support
- Utilise personal problem-solving skills to assist patients, carers and staff
- Able to organise, prioritise and adjust own workload in relation to the priorities of the department
- Demonstrates personal duty of care in relation to the safe use of equipment and other resources
- Maintains the quality in own work and encourages others to do so
- Ability to share knowledge and skills with other team members
- Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
- Ability to treat all employees and other hospital information confidentially
- Recognition of factors in maintaining own and others health, safety and security
- Supportive of equality and values diversity
Desirable criteria
- Experience of working in histopathology
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 21d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Papworth Hospital NHS Foundation Trust
Administrative Co-ordinator/PA
The closing date is 30 September 2026
Job summary
We are seeking a highly organised and proactive Band 4 Administrative Co-ordinator/PA to provide comprehensive administrative and PA support to the Histopathology and wider Pathology Services team. We have Pathologists and Microbiologists based at Royal Papworth Hospital (RPH) and the laboratory services are provided by Cambridge University Hospital (CUH) and UKHSA. The post holder will be required to work across RPH and CUH (Discover Drive Laboratories).
This is a key role supporting consultants, senior management, and the multidisciplinary pathology team, ensuring the smooth running of administrative processes within a busy and fast paced clinical environment. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining confidentiality and professionalism at all times.
Main duties of the job
Provide comprehensive secretarial and PA support to consultants and senior staff within Histopathology and Pathology Services.
Manage complex diaries, meetings, appointments, room bookings, agendas, and accurate minute-taking.
Act as the first point of contact for internal and external enquiries, ensuring professional communication with clinicians,
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