Administrative Assistant
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Full-time
- Posted
- 25/08/2026
- Closes
- 07/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role supports the UK Clinical Research Facility Network by managing records, enquiries, finance processes, and administrative systems. It also involves providing support for meetings, events, and wider team activities. This is an opportunity to develop administrative skills within a supportive team environment.
Essential criteria
- At least 5 GCSEs or equivalent, including English Language
Desirable criteria
- Have or be working towards an NVQ in Business Administration or equivalent
- Experience of providing administrative support to managers or teams
- Experience of coordinating tasks, maintaining records or trackers and working to deadlines
- Experience of working with internal and external stakeholders
- Experience of working to high levels of confidentiality, dealing with confidential/sensitive information
- Basic finance management experience, e.g. raising purchase orders and invoices
- Experience of coordinating meetings, including arranging meetings, preparing or circulating papers, and taking or recording meeting notes.
- Experience of working in an academic or NHS clinical research environment
- Experience of using Microsoft packages: Outlook, Excel, Word and MS Teams
- Evidence of the ability to determine workload priorities
- Able to demonstrate a high level of accuracy and attention to detail
- The ability to deal with enquiries in a polite and diplomatic manner
- Confident Excel skills and experience of using databases
- At least 5 GCSEs or equivalent, including English Language
- Have or be working towards an NVQ in Business Administration or equivalent
- Experience of providing administrative support to managers or teams
- Experience of coordinating tasks, maintaining records or trackers and working to deadlines
- Experience of working with internal and external stakeholders
- Experience of working to high levels of confidentiality, dealing with confidential/sensitive information
- Basic finance management experience, e.g. raising purchase orders and invoices
- Experience of coordinating meetings, including arranging meetings, preparing or circulating papers, and taking or recording meeting notes.
- Experience of working in an academic or NHS clinical research environment
- Experience of using Microsoft packages: Outlook, Excel, Word and MS Teams
- Evidence of the ability to determine workload priorities
- Able to demonstrate a high level of accuracy and attention to detail
- The ability to deal with enquiries in a polite and diplomatic manner
- Confident Excel skills and experience of using databases
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 1d
Applications close soon — apply now if this is a fit.
Full advert · preview
Manchester University NHS Foundation Trust
Administrative Assistant
The closing date is 07 September 2026
Job summary
We are looking for a proactive and organised Admin Assistant to join our friendly team. This varied role will support the day-to-day running of the UK Clinical Research Facility Network through the management of records, enquiries, finance processes, forms and administrative systems, while also providing support for meetings, events and wider team activities. This is an excellent opportunity to develop a broad range of administrative skills within a supportive team environment.
Main duties of the job
Working as part of a small and supportive national team, you will help ensure the smooth day-to-day running of the Network by providing high-quality administrative support across a range of activities. You will be expected to manage a varied workload and maintain high standards of accuracy, confidentiality and professionalism.
Your duties will include:
- Coordinating meetings, webinars and events, including scheduling, preparing papers, taking meeting notes and maintaining action logs.
- Acting as a first point of contact for enquiries, managing the shared mailbox and responding to requests in a professional and timely manner.
- Maintaining accurate records, databases, contact lists and shared documentation.
- Supporting communications activities
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.