Care Group Management Secretary
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Part-time
- Posted
- 09/09/2026
- Closes
- 23/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role involves providing essential administrative support to the Digestive Diseases Care Group management team at Hull Royal Infirmary and Castle Hill Hospital. The successful candidate will manage diaries, organise meetings, take minutes, and handle various administrative tasks to ensure smooth service operation. It requires a highly organised, discreet individual with excellent communication and IT skills. This is a pivotal role in delivering outstanding patient care.
Essential criteria
- Typing qualification to RSA II level or equivalent practical experience
- NVQ 3 in Business Administration or similar area or equivalent level of experience
- Hold a minimum of four GCSE 9-4 (A-C) passes or equivalent, to include English & Maths
- Relevant IT qualification or equivalent level of experience
Desirable criteria
- RSA III, Audio Typing, Shorthand
- Knowledge, Training & Experience
- Able to demonstrate secretarial experience supporting a busy senior management team. Experience in using electronic scheduling/diary systems.
- Evidence of effective use of MS Office packages, including Word, Excel and Teams
- Minute taking skills
- Able to demonstrate excellent organisational skills
- Able to deal with conflicting priorities and a complex workload
- Experience of setting up and running effective office systems
- Evidence of effective use of bespoke IT systems
- Communication and Interpersonal Skills
- Experience of working in a customer facing environment (face to face and on the telephone) demonstrating positive customer service skills.
- Excellent telephone skills and telephone manner
- Able to work well using own initiative
- Able to demonstrate problem solving ability. Experience of setting up and running effective office systems
- Excellent interpersonal communication skills with a polite and professional manner
- Ability to manage own workload and work on own initiative, dealing with conflicting priorities and able to meet demands of working in a busy environment
- Experience and aptitude for systems and processes preferably within a healthcare environment
- Ability to work from both hospital sites as required to meet the demands of the service Flexible in working time to the needs of the post
- Willing to undertake any training and development relevant to the post.
- Willing to undertake mandatory training courses.
- Typing qualification to RSA II level or equivalent practical experience
- NVQ 3 in Business Administration or similar area or equivalent level of experience
- Hold a minimum of four GCSE 9-4 (A-C) passes or equivalent, to include English & Maths
- Relevant IT qualification or equivalent level of experience
- RSA III, Audio Typing, Shorthand
- Knowledge, Training & Experience
- Able to demonstrate secretarial experience supporting a busy senior management team. Experience in using electronic scheduling/diary systems.
- Evidence of effective use of MS Office packages, including Word, Excel and Teams
- Minute taking skills
- Able to demonstrate excellent organisational skills
- Able to deal with conflicting priorities and a complex workload
- Experience of setting up and running effective office systems
- Evidence of effective use of bespoke IT systems
- Communication and Interpersonal Skills
- Experience of working in a customer facing environment (face to face and on the telephone) demonstrating positive customer service skills.
- Excellent telephone skills and telephone manner
- Able to work well using own initiative
- Able to demonstrate problem solving ability. Experience of setting up and running effective office systems
- Excellent interpersonal communication skills with a polite and professional manner
- Ability to manage own workload and work on own initiative, dealing with conflicting priorities and able to meet demands of working in a busy environment
- Experience and aptitude for systems and processes preferably within a healthcare environment
- Ability to work from both hospital sites as required to meet the demands of the service Flexible in working time to the needs of the post
- Willing to undertake any training and development relevant to the post.
- Willing to undertake mandatory training courses.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 0d ago · Closes in 15d
Plenty of time to prepare a strong application.
Full advert · preview
Hull University Teaching Hospitals NHS Trust
Care Group Management Secretary
The closing date is 23 September 2026
Job summary
We're looking for an efficient and proactive Management Secretary to provide crucial administrative support to the Digestive Diseases Care Group management team at Hull Royal Infirmary and Castle Hill Hospital. This is a pivotal role in ensuring the smooth operation of our services, helping us deliver outstanding care to our patients.
You'll need to be highly organised, discreet, and possess excellent communication skills.
Essential Requirements:
Proven experience in an administrative or secretarial role, ideally within an NHS or medical environment.
Exceptional IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
Strong minute-taking skills and the ability to manage complex schedules.
A professional, confidential, and proactive approach to work.
Main duties of the job
The successful candidate will be responsible for a wide range of essential administrative tasks, including:
Comprehensive Diary Management for senior staff, coordinating appointments and priorities.
Organising and servicing meetings, including scheduling, reserving appropriate venues, and preparing agendas.
Accurate Minute Taking for meetings and ensuring follow-up on all agreed actions.
Managing Incoming and Outgoing Post and maintaining t
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