Divisional PA - Unplanned Care
At a glance
- Band
- Band 5
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 11/09/2026
- Closes
- 24/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves providing efficient Personal Assistant and administrative secretarial support to the Unplanned Care Division. The post holder will manage diaries, take minutes, and handle highly confidential information. They will ensure administrative processes are efficient to help the team meet high performance standards. This position requires strong organisational skills and discretion.
Key responsibilities
- Provide efficient Personal Assistant and Administrative secretarial support to members of the Division of Unplanned Care.
- Ensure all administrative processes are efficient and effective.
- Manage diaries and take minutes for meetings.
- Handle highly confidential and sensitive information with discretion.
- Support the team and Trust in meeting high standards of performance.
Essential criteria
- Educated to GCSE level or equivalent
- High level of IT skills with MS Office (including Excel, PowerPoint, Word) and Outlook (or similar application).
- Experience and understanding of dealing with confidential and sensitive matters, both patient and staff related.
- Experience of liaising with staff effectively at all levels of a complex organisation and external stakeholders
- Self-starter, able to work unsupervised and on own initiative with the ability to prioritise own workload and multi-task.
- Logical thinker with the ability to analyse complex information in order to pick out the key issues, make effective decisions and respond appropriately
- Ability to work under pressure and meet tight deadlines and time management skills
Desirable criteria
- Diploma or secretarial qualification or equivalent Business Administration Qualification or equivalent level of ability.
- Experience of preparing agendas and collating papers for Executive meetings and Board Committee level meetings and following up on actions.
- Experience of minute taking/logging actions in meetings
- Understanding of clinical terminology and hospital procedures
Useful to know
Agenda for Change 2024/25 pays Band 5 at £29,970 – £36,483 a year, across England.
This advert: £36,943 – £44,900 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 13d
Plenty of time to prepare a strong application.
Full advert · preview
The Hillingdon Hospital NHS Foundation Trust
Divisional PA - Unplanned Care
The closing date is 24 September 2026
Job summary
This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as a Divisional PA.
To provide efficient Personal Assistant and Administrative secretarial support service to members of the Division of Unplanned Care. They will have responsibility for ensuring that all administrative processes are efficient and effective and enable the team and the Trust to meet high standards of performance.
Proficient in diary management, minute taking and highly organised, the post holder will handle highly confidential and sometimes very contentious and sensitive information of a personal and financial nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies when dealing with this data.
Main duties of the job
Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surger
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