Support Secretary Oral/MaxilloFacialSurgery
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Part-time, Flexible working
- Hours / week
- 30
- Posted
- 21/08/2026
- Closes
- 04/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role is for a highly motivated and enthusiastic Support Medical Secretary within the Oral/Maxillofacial/Orthodontics Admin team at Worcestershire Royal Hospital. You will provide administrative assistance and secretarial support to Consultants and Senior medical staff, including typing correspondence and managing waiting lists. Experience in a healthcare setting is advantageous, but full training on IT systems will be provided. The position requires excellent organisational skills, initiative, and the ability to work both independently and as part of a team.
Key responsibilities
- Provide administrative assistance and secretarial support to Consultants and Senior medical staff.
- Type Oral maxillofacial clinical staff correspondence, including transcribing digital dictation.
- Deal with day-to-day incoming mail, assigning priority and taking necessary action.
- Assist in the management of waiting lists by ensuring patient details are correct and liaising with admissions staff.
- Maintain patient records and track notes electronically, ensuring case notes are in good order.
- Be responsible for monitoring investigation dates and results and bringing them to the attention of the relevant Consultant.
Essential criteria
- Self-reliant, ability to work independently and as part of a team Good computer skills Working knowledge of Microsoft Office Good telephone skills Excellent verbal and written communication skills Good organisational skills
Desirable criteria
- Knowledge of NHS systems Working knowledge of Oasis, PAS, Bluespier, CLIP
- Typewriting or word processing RSA Level 2 or equivalent GCSE English and Maths at Grade C or above, or equivalent
- AMSPAR qualification or working towards AMSPAR medical terminology qualification
- Previous medical secretarial / hospital experience Previous experience working in a busy office Previous experience of dealing with members of the public
- Knowledge of NHS systems Working knowledge of Oasis, PAS, Bluespier, CLIP
- Skill/Knowledge
- Self-reliant, ability to work independently and as part of a team Good computer skills Working knowledge of Microsoft Office Good telephone skills Excellent verbal and written communication skills Good organisational skills
- Knowledge of NHS systems Working knowledge of Oasis, PAS, Bluespier, CLIP
- Typewriting or word processing RSA Level 2 or equivalent GCSE English and Maths at Grade C or above, or equivalent
- AMSPAR qualification or working towards AMSPAR medical terminology qualification
- Previous medical secretarial / hospital experience Previous experience working in a busy office Previous experience of dealing with members of the public
- Knowledge of NHS systems Working knowledge of Oasis, PAS, Bluespier, CLIP
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £25,760 — matches the national scale.
Posted 9d ago · Closes in 6d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
Please note we will accept Secondments for this role.
An exciting opportunity has arisen within the Surgical Division for a highly motivated and enthusiastic individual to join the Oral/Maxillofacial/Orthodontics Admin team at Worcestershire Royal Hospital, as a Support Medical Secretary working 30 hours per week.
We are looking for a conscientious and adaptable person to work with the service. As part of our team, you will be helping to provide an efficient and comprehensive secretarial service to Consultants and specialty registrars within Oral/Maxillofacial/Orthodontics. Experience of providing administrative support is essential.
Previous experience in a healthcare setting would be advantageous, however, full training will be given on our in-house IT systems.
Applicants should be able to demonstrate excellent organisational skills, the ability to work on their own initiative as well as part of a team along with an ability to prioritise and problem solve. This role would ideally suit candidates who wish to embark on a career in healthcare administration and are keen to learn.
Main duties of the job
To provide administrative assistance and secretarial support to the Consultants and Senior medical staff. This includes Orthodontics, oral and maxillofacial surgery, skin surgery and the prosthetics and dental laboratory.
To type Oral maxillofacial clinical
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.