CEF Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Hours / week
- 35
- Posted
- 04/09/2026
- Closes
- 17/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role is for an Administrator within the Capital, Estates & Facilities (CEF) department, supporting both clinical and non-clinical teams. The post holder will provide a comprehensive administrative service, handling enquiries, managing procurement processes, and contributing to service improvement. It requires strong communication skills and the ability to work both independently and as part of a dynamic team. The position is part-time, 35 hours per week, Monday to Friday.
Essential criteria
- Typing / word processing qualification RSA 3 or equivalent or demonstrable experience
- Recognised competency-based level 3 qualification in a relevant subject (e.g. NVQ, B-TEC QCF, Apprenticeship), or equivalent demonstrable experience.
- Highly developed office management skills
Desirable criteria
- NVQ Level 2 in Business Administration or equivalent
- Experience of taking minutes
- Knowledge and Experience
- Extensive experience of general office secretarial work
- Experience of diary management
- Experience of summarising and note taking to capture the main points of a discussion/informal meeting
- Experience of working as part of a team to achieve a shared vision/goal
- Experience of maintaining quality standards in one's work
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of audio typing
- Skills and Ability
- Ability to use word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use one's own initiative and prioritise workload
- Able to work well within a team
- Commitment to one's own professional development
- Good understanding of the need for accurate data and reporting.
- Education/Qualifications
- Typing / word processing qualification RSA 3 or equivalent or demonstrable experience
- Recognised competency-based level 3 qualification in a relevant subject (e.g. NVQ, B-TEC QCF, Apprenticeship), or equivalent demonstrable experience.
- Highly developed office management skills
- NVQ Level 2 in Business Administration or equivalent
- Experience of taking minutes
- Knowledge and Experience
- Extensive experience of general office secretarial work
- Experience of diary management
- Experience of summarising and note taking to capture the main points of a discussion/informal meeting
- Experience of working as part of a team to achieve a shared vision/goal
- Experience of maintaining quality standards in one's work
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of audio typing
- Skills and Ability
- Ability to use word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use one's own initiative and prioritise workload
- Able to work well within a team
- Commitment to one's own professional development
- Good understanding of the need for accurate data and reporting.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 3d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
Greater Manchester Mental Health NHS Foundation Trust
CEF Administrator
The closing date is 17 September 2026
Job summary
GMMH Capital, Estates & Facilities (CEF) are looking to recruit an Administration to enhance our Facilities Departments and Services Teams who are moving towards a new and exciting future, utilising technological advancements, and reviewing processes to deliver an excellent customer experience. The post holder will work as part of a dynamic team in supporting both clinical and non-clinical teams and enabling the continuing transformation.
The post holder will work as part of the Capital Estates & Facilities Team and will be required to work closely with his/her colleagues, providing a flexible comprehensive administration service offering cover for colleagues when necessary, for which full training will be provided. This is a part time position on a permanent contract of 35 hrs per week, 7 hours per day Monday to Friday, 8.00 to 15:30pm.
The work will be varied, interesting and challenging, requiring strong communication skills to establish excellent working relationships with Ward/Departmental and CEF Operational Managers.
Main duties of the job
- Communicating with staff, patients or public requiring tact or persuasive skills
- Receive, understand, and respond to requests and queries in person, via phone, chat, or email
- Respond promp
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