Administrative Assistant – Specialty Training
At a glance
- Band
- Band 3
- Contract
- Secondment
- Pattern
- Full-time, Flexible working
- Posted
- 04/09/2026
- Closes
- 10/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This fixed-term/secondment role for 12 months supports the Specialty Training Team within the Medicine Directorate. The postholder will provide administrative support, help plan events and meetings, and manage information for internal and external stakeholders. Key responsibilities include ensuring deadlines are met and maintaining accurate trainee data. The role requires an organised individual with good administrative and IT skills.
Essential criteria
- NVQ level 4 Diploma in Business Administration or equivalent experience
- Evidence of recent Personal and Professional Development
- Experience of working in an administrative role
- Experience of entering and maintaining accurate data systems
- Experience of working to strict deadlines
- Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
Desirable criteria
- Demonstrable experience of following administrative systems and procedures making improvements where necessary
- Experience of minute taking
- Good organisational skills.
- Good written and verbal communications skills
- Ability to work as part of a team and independently
- Ability to problem-solve
- Welsh Speaker (Level 1)
- NVQ level 4 Diploma in Business Administration or equivalent experience
- Evidence of recent Personal and Professional Development
- Experience of working in an administrative role
- Experience of entering and maintaining accurate data systems
- Experience of working to strict deadlines
- Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
- Demonstrable experience of following administrative systems and procedures making improvements where necessary
- Experience of minute taking
- Good organisational skills.
- Good written and verbal communications skills
- Ability to work as part of a team and independently
- Ability to problem-solve
- Welsh Speaker (Level 1)
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £26,813 – £27,890 — outside the standard scale; check for HCAS/London weighting.
Posted 3d ago · Closes in 4d
Plenty of time to prepare a strong application.
Full advert · preview
Health Education and Improvement Wales
Administrative Assistant – Specialty Training
The closing date is 10 September 2026
Job summary
This post is a fixed term/secondment for 12 months due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
An exciting opportunity has arisen for an Administrative Assistant to join HEIW's Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit.
Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential.
The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders.
Main duties of the job
Main duties of the role would i
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