Medical Secretary - part-time
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Part-time, Job share
- Posted
- 08/09/2026
- Closes
- 22/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This part-time Medical Secretary role supports clinicians in the Cardiology department by transcribing clinical correspondence, managing waiting lists, and inputting data. The position requires excellent keyboard skills, attention to detail, and strong communication abilities. Based at Royal Papworth Hospital with occasional work at Kingfisher House, there's also an opportunity for remote work after training. The role is crucial for ensuring a positive patient experience and requires upholding the Trust's values of compassion, excellence, and collaboration.
Key responsibilities
- Audio typing
- Tracking patients through the pathway, meeting Oncology waiting times
- Adding patients to the waiting list
- Communication with patients, relatives, and multidisciplinary teams
- Diary management
- Referral to Treatment (RTT)
Essential criteria
- Keyboard skills to RSA Level 2/3 or equivalent
- English & Maths (grade 4-9)
- European Computer Driving License (ECDL) or equivalent qualification or experience
- Previous experience of using Microsoft Office Applications
- Knowledge or secretarial or administrative procedures and systems
- Previous experience of working in an office environment
- Previous experience of audio-typing
- The ability to communicate sensitive information to colleagues, patients and relatives
- The ability to pay close attention to detail in written and electronic communication and information storage
- The ability to work as part of a multi-disciplinary team to ensure high quality secretarial and administrative support
- Utilise personal problem solving skills to assist patients, carers and staff
- Able to organise, prioritise and adjust own workload in relation to the priorities of the department
- Demonstrates personal duty of care in relation to the safe use of equipment and other resources
- Maintains the quality in own work and encourages others to do so
- Ability to share knowledge and skills with other team members
- As well as being able to demonstrate examples of how they work in a way that is consistent with our values of compassion, excellence and collaboration the successful candidate will be able to clearly demonstrate a commitment to driving culture change through equality, diversity and inclusion.
- Ability to treat all employees and other hospital information confidentially
- Recognition of factors in maintaining own and others health, safety and security
- Supportive of equality and values diversity
Desirable criteria
- Level 3 or equivalent qualification or experience in Administration or Customer Service
- Previous experience of working in the NHS
- Previous experience of using medical terminology
- Previous experience of minute taking
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Papworth Hospital NHS Foundation Trust
Medical Secretary - part-time
The closing date is 22 September 2026
Job summary
We are pleased to be able to offer a part time job share opportunity for an enthusiastic and dedicated Medical Secretary to join our friendly and supportive Clinical Administration Secretarial Team within Cardiology.
Medical Secretaries play a vital role in supporting our Clinicians in the delivery of excellence. Having excellent keyboard skills and attention to detail, you will transcribe clinical correspondence, adding patients to the waiting list, input data, amongst other essential tasks. Being a good communicator, you will be able to convey clear information to both internal and external stakeholders, whilst maintaining confidentiality.
The team supports the Trust from two locations: Royal Papworth Hospital (Biomedical Campus, Cambridge) and Kingfisher House (Huntingdon). This post will be based at Royal Papworth Hospital but will be required to attend Kingfisher House. Once trained there will be an opportunity to work remotely for part of the week.
If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference to our patients journey. This post is fundamental in ensuring that the patients experience is always a positive one.
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