Team Secretary - Specialty Medicine
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 03/09/2026
- Closes
- 17/09/2026
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Role summary
This is a full-time Team Secretary role within Specialty Medicine, working as part of a team including Medical Secretaries and Clerk typists. The main duties involve supporting Consultants and Nurse Practitioners to achieve business objectives, including a 48-hour turnaround of clinical letters and forward clinic preparation. The role also includes minute taking and general office administration such as handling phones and emails. Training will be provided, though experience with medical terminology and NCIC admin systems is ideal.
Essential criteria
- GCSE English language (minimum C grade or grade 4) or equivalent.
Desirable criteria
- RSA 2 word processing or equivalent.
- NVQ 3 in administration or equivalent
- Skills & Aptitudes
- Effective communication and interpersonal skills.
- Able to analyse complex facts or situations.
- Able to use initiative appropriately within team environment.
- Able to work without supervision.
- Ability to organise and prioritise workload.
- Able to work to deadlines.
- Personal circumstances
- Enthusiasm.
- Willing to develop further relevant skills.
- Knowledge and Experience
- Operating word processes and computer packages.
- Audio typing / word processing
- Computer literate
- Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their applications in the workplace.
- Equality Issues.
- Secretarial duties
- Audio typing / word processing.
- Medical terminology
- Microsoft Office
- PAS.
- GCSE English language (minimum C grade or grade 4) or equivalent.
- RSA 2 word processing or equivalent.
- NVQ 3 in administration or equivalent
- Skills & Aptitudes
- Effective communication and interpersonal skills.
- Able to analyse complex facts or situations.
- Able to use initiative appropriately within team environment.
- Able to work without supervision.
- Ability to organise and prioritise workload.
- Able to work to deadlines.
- Personal circumstances
- Enthusiasm.
- Willing to develop further relevant skills.
- Knowledge and Experience
- Operating word processes and computer packages.
- Audio typing / word processing
- Computer literate
- Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their applications in the workplace.
- Equality Issues.
- Secretarial duties
- Audio typing / word processing.
- Medical terminology
- Microsoft Office
- PAS.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 4d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
North Cumbria Integrated Care NHS Foundation Trust
Team Secretary - Specialty Medicine
The closing date is 17 September 2026
Job summary
Team Secretary band 3 - Full Time - Specialty Medicine
A Team Secretary role within Specialty Medicine. Ideally an experienced Team Secretary with medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways and Text flow, although training will be provided.
Main duties of the job
The team consists of Medical Secretaries, Team Secretaries and Clerk typists, working alongside Consultants, Nurse Practitioners, etc to achieve Business Unit objectives including a 48 hour turn around of clinical letters, forward clinic preparation, minute taking and general office admin duties including phones and emails etc.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation
Quality and safety at the heart of our Trust
A positive patient experience every time
A great place to work
Managing our money well
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