Clinical Team Secretary
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 01/09/2026
- Closes
- 08/09/2026
Sponsorship verdict
This advert explicitly states that sponsorship is not offered.
The source advert contains explicit wording ruling out sponsorship for this specific role. Consider other live roles at the same band from sponsorship-friendly trusts.
“Please note: This post is not eligible for sponsorship.”Quoted verbatim from the source advert
Role summary
This role involves providing comprehensive administrative and secretarial support to multidisciplinary clinical teams within the West London Forensic Service. Key duties include managing correspondence, coordinating meetings, maintaining patient records, and supporting the smooth day-to-day operation of the service. The post holder will also liaise with external agencies and support Mental Health Act processes. It requires an organised, proactive individual with excellent attention to detail.
Key responsibilities
- Provide comprehensive administrative and secretarial support to multidisciplinary clinical teams.
- Coordinate meetings, prepare documentation, manage correspondence, and maintain efficient office systems.
- Act as a key point of contact for the team, ensuring effective communication.
- Liaise with external agencies such as courts, solicitors, special hospitals, and the prison service.
- Support the Care Programme Approach (CPA) process and Mental Health Act processes, including legal detention paperwork and tribunals.
Essential criteria
- oEducated to GCSE level or higher (grade C or above).
- oRSA, NVQ - Level 3 in Management and/or Administration.
- oDegree or diploma in Management and/or Administration [or equivalent experience]
- oSubstantial administrative and secretarial experience
- oSignificant experience of taking minutes at senior level.
- oDemonstrated ability to develop "best practice" administrative systems and structures to support Business Plan.
- oDemonstrated ability to sustain initiative and direction under difficult circumstances.
- oExperience of working within complex teams.
- oAbility to work collaboratively and in partnership with other senior managers and professions.
- oCompetent in the use of Rio & other patient system
- oHighly competent user of MS Office - including Excel and PowerPoint.
- oRisk assessment and management.
- oKnowledge of the Care Programme Approach process
- oTrust's policies and procedures.
- oFull range of administrative and secretarial skills.
- oClear and effective planning and decision making skills.
- oAbility to communicate and negotiate effectively with staff at all levels.
- oExperience of organising/preparing papers for conferences/training days.
- oAbility to work autonomously and on own initiative.
- oAble to deal with occasional verbal / physical aggression.
- oAbility to work under pressure.
- oFlexible and Proactive.
- oAble to exercise discretion and maintain confidentiality at all times.
Desirable criteria
- oAdministrative and secretarial experience within a forensic psychiatric setting.
- oPrevious experience within an NHS setting.
- oWorking within a forensic psychiatric environment.
- oProcurement of goods and services for forensic services - knowledge of risk factors.
- oResearch and audit experience.
- oKnowledge of Clinical Governance processes.
- oKnowledge of Mental Health Act 1983.
- oUnderstanding of mental health issues
- oUnderstanding of psychiatric terminology.
- oWorking knowledge of security related issues within a secure secure environment
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £33,262 – £36,027 — outside the standard scale; check for HCAS/London weighting.
Posted 6d ago · Closes in 2d
Plenty of time to prepare a strong application.
Full advert · preview
West London NHS Trust
Clinical Team Secretary
The closing date is 08 September 2026
Job summary
Join Our Team: Clinical Team Secretary (Band 4)
We have three full-time Clinical Team Secretary opportunities within the West London Forensic Service at St Bernard's Hospital. There are two vacancies within the Men's Low Secure Service and one vacancy within the Women's Service .
This is a busy and rewarding role providing comprehensive administrative and secretarial support to multidisciplinary clinical teams. You will be responsible for managing correspondence, coordinating meetings, maintaining patient records and supporting the smooth day-to-day operation of the service.
We are looking for organised, proactive and enthusiastic individuals who can work effectively in a fast-paced environment. You should be able to manage competing priorities, communicate confidently with a range of professionals and demonstrate excellent attention to detail.
Ideally, you will have previous experience in a secretarial or administrative role, preferably within a healthcare setting, and experience using RiO or a similar electronic patient record system.
In return, West London NHS Trust offers a supportive working environment, excellent learning and development opportunities, and the chance to make a meaningful contribution to patient care.
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