Senior Medical Secretary
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Part-time
- Hours / week
- 20
- Posted
- 21/08/2026
- Closes
- 06/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This is a fixed-term Senior Medical Secretary role covering maternity leave within the Specialist Medicine Department. The successful applicant will manage patient pathways, including outpatient and inpatient waiting lists, scheduling appointments, and handling administrative tasks like diary management and clinical letter transcription. The role requires strong organizational, IT, and communication skills, working effectively within a multi-disciplinary team. Medical secretarial and admin experience is essential.
Key responsibilities
- Manage outpatient and inpatient waiting lists, including arranging elective admissions and booking patients onto theatre lists.
- Validate patients' RTT pathways and reschedule appointments.
- Take minutes for Clinical Governance meetings as required.
- Perform diary management for clinical staff.
- Conduct audio transcription and word processing of clinical letters.
- Produce reports and other correspondence for the Specialist Medicine services.
Essential criteria
- Experience to prioritise and manage a diverse workload
- Literacy and Numeracy
- Ability to communicate in English both verbally and in writing at a high level
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Understanding of Information Governance and Confidentiality.
- Sound knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc...
- Knowledge of Patient Administration System (or equivalent system)
- Medical Terminology
- Educated to GCSE standard (or equivalent)
Desirable criteria
- Previous Medical Secretarial Experience
- Experience in developing and implementing administrative systems, processes and procedures
- Shorthand
- Use of electronic systems, diaries, patient records, training
- Medical Secretary Diploma
- Advanced secretarial qualifications
- Vocational qualification level 3 or equivalent
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 17d ago · Closes in 0d
Applications close soon — apply now if this is a fit.
Full advert · preview
Bradford Teaching Hospitals NHS Foundation Trust
Senior Medical Secretary
The closing date is 06 September 2026
Job summary
Closing Date: 6th September 2026
Shortlisting to take place commencing: 7th September 2026
Interview expected to take place: W/C 14th September 2026
Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role .
We have a vacancy for a Band 4 Senior Medical Secretary to join our Specialist Medicine Department team on a fixed term basis covering maternity leave. It is essential that the successful applicant is able to work effectively as part of the team supporting and assisting colleagues, whilst prioritising and managing their workload.
Main duties of the job
For the Senior Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including, but not limited to: managing outpatient and inpatient waiting lists, including arranging elective admissions and booking patients onto theatre lists; validation of patients RTT pathways, rescheduling appointments; minute taking for Clinical Governance meetings as required; diary management; audio transcription and word processing of clinical letters; production of reports and other correspondence as required for the Spe
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