Medicines Supply Hub Supervisor & Business Administrator
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 17/08/2026
- Closes
- 31/08/2026
Sponsorship verdict
This advert explicitly states that sponsorship is not offered.
The source advert contains explicit wording ruling out sponsorship for this specific role. Consider other live roles at the same band from sponsorship-friendly trusts.
“Visa sponsorship is not possible for this role for either candidates or existing employees. This role does not meet the eligibility criteria for Skilled Worker/ Health and Care Worker visas as set out at gov.uk.”Quoted verbatim from the source advert
Role summary
This role involves providing business administration and day-to-day supervision for the Medicines Team at North West Ambulance Service. Key responsibilities include supporting team projects, managing business administration tasks, and handling data input and extraction. The post also includes supervisory duties for the Medicines Supply Hub and its assistants, as well as supporting medicine supply activities. The successful candidate will need strong organisational skills and proficiency in Microsoft 365.
Essential criteria
- Computer literacy with competency using the full Microsoft Office package and standard keyboard skills.
- Effective verbal communication skills, displaying tact when dealing with sensitive issues and showing the ability to influence.
- Good written communication skills.
- Good presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
- Able to check documents, write reports and analyse information.
- Ability to multitask, switching between a range of activities.
- Demonstrates initiative and able to work without close supervision.
- Attention to detail to ensure accuracy.
- Able to work well under pressure and meet deadlines.
- Strong team player with the ability to work effectively as part of a wider team.
- Flexible, adaptable and highly motivated.
- Strong organisational skills and ability to prioritise work and manage stakeholder expectations.
- Ability to work at pace in a busy working environment.
- Provides a high standard of customer service to all internal and external stakeholders.
- Able to lift heavy objects (max 10kg) for short periods of time
- Qualification and knowledge
- Knowledge of administration procedures (including IT systems and project management) through formal training or experience to diploma level or equivalent.
- NVQ Level 2 Pharmacy Service Skills or equivalent or able to complete within 6 months of starting.
- GCSE grade 3-9 (above grade D) in English Literature or Language and in Mathematics or equivalent qualifications.
- Qualification or significant experience in Microsoft office programs including Microsoft Outlook, Word, PowerPoint, Teams, Excel and SharePoint.
- Significant secretarial /administrative experience.
- Substantial administrative support experience within a complex organisation.
- Significant experience of initiating and maintaining office systems (e.g. filing systems).
- Significant experience in the facilitation of large and small scale projects.
- Experience supporting the preparation of complex data based reports.
- Experience in supervising projects or supervising staff.
- Experience in training staff.
- Experience of data input including ability to input large volumes of data with speed and accuracy.
- Experience of data extraction and accurate insertion into complex spread sheets / databases.
- Values and behaviours
- Working together - demonstrate collaborative and inclusive working and challenge behaviour that is not inclusive or acceptable
- Skills / competencies
- Computer literacy with competency using the full Microsoft Office package and standard keyboard skills.
- Effective verbal communication skills, displaying tact when dealing with sensitive issues and showing the ability to influence.
- Good written communication skills.
- Good presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
- Able to check documents, write reports and analyse information.
- Ability to multitask, switching between a range of activities.
- Demonstrates initiative and able to work without close supervision.
- Attention to detail to ensure accuracy.
- Able to work well under pressure and meet deadlines.
- Strong team player with the ability to work effectively as part of a wider team.
- Flexible, adaptable and highly motivated.
- Strong organisational skills and ability to prioritise work and manage stakeholder expectations.
- Ability to work at pace in a busy working environment.
- Provides a high standard of customer service to all internal and external stakeholders.
- Able to lift heavy objects (max 10kg) for short periods of time
- Qualification and knowledge
- Knowledge of administration procedures (including IT systems and project management) through formal training or experience to diploma level or equivalent.
- NVQ Level 2 Pharmacy Service Skills or equivalent or able to complete within 6 months of starting.
- GCSE grade 3-9 (above grade D) in English Li
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 13d ago · Closes in 2d
Applications close soon — apply now if this is a fit.
Full advert · preview
North West Ambulance Service NHS Trust
Medicines Supply Hub Supervisor & Business Administrator
The closing date is 31 August 2026
Job summary
Our friendly and busy Medicines Team at North West Ambulance Service are seeking an organised and motivated individual to provide business administration and support the day to day supervision of the service.
You will have:
o Positivity and the desire to strive for a high standard of service delivery
o Fluent use of Microsoft 365 including Excel, PowerPoint, Word, Outlook, Publisher, Teams, SharePoint, etc
o Excellent communication skills both written and verbal
o Be well organised
o Planning and prioritising skills in a busy environment and be able to reorganise work in view of conflicting and changing priorities
o The ability to supervise staff helping them to problem solve to ensure medicines are where they need to be when they are needed
o Pharmacy based experience and/or qualifications are desired but full training will be provided in the operations of the Medicines Supply Hub to build upon existing skills, qualifications and experience
Main duties of the job
Your main duties would be:
o Supporting the Medicines Team's projects by organising workloads and maintaining tasks, actions and risks associated with projects.
o Supporting the Medicines Team with all aspects of business administration, including taking minu
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